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    <td colspan="14" align="left" valign="top" bgcolor="#FFFFFF" ><h1>How Much Should You Spend on Marketing and Selling Your 
                    Training or E-Learning Offerings?</h1>
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      <h4>You thought you were going to be an educator. And then &#133;</h4>
      <ul class="dot">
        <li>          &quot;Can you approve the copy on this brochure?&quot;</li>
        <li>          &quot;The salespeople don't like the new commission schedule.&quot;</li>
        <li>          &quot;They want you at the trade show booth all day Wednesday.&quot; </li>
        <li>          &quot;The salespeople don't like the new territory alignment.&quot;</li>
        <li>          &quot;Can you play golf with the Acme people? They're threatening 
        to not renew.&quot;</li>
        <li>          &quot;The salespeople don't like this year's incentive trip 
        destination.&quot;</li>
      </ul>
      <h4>&#133; and then you discovered you were spending way more 
        time on selling and marketing than you were on course development 
        and delivery. More money too, with your sales and marketing 
        groups constantly whining for an ever larger slice of the 
        spending pie.</h4>
      <p>How much should you give them? It all depends on what sort 
        of training business you're in. So here are some guidelines 
        based on our many years of working with all sorts of training 
        enterprises. .</p>
      <h2>1. Baseline Assumptions (% Revenue)</h2>
      <table border="0" cellspacing="0" cellpadding="3">
        <tr>
          <td rowspan="4">&nbsp;</td>
          <td>Profit Requirement</td>
          <td align="right">10.0</td>
        </tr>
        <tr>
          <td>Cost Of G&amp;A and R&amp;D</td>
          <td align="right">20.0</td>
        </tr>
        <tr>
          <td>&nbsp;</td>
          <td align="right">&nbsp;</td>
        </tr>
        <tr>
          <td>Available for Delivery, Selling, Marketing</td>
          <td align="right">70.0</td>
        </tr>
        <tr>
          <td><img src="/images/spacer.gif" width="30" height="6"></td>
          <td><img src="/images/spacer.gif" width="30" height="8"><img src="/images/spacer.gif" width="260" height="8"></td>
          <td>&nbsp;</td>
        </tr>
      </table>
      <p>Let's begin with some financial assumptions that are relatively 
        consistent across all sorts of successful training and e-learning 
        companies, beginning with a 10% pre-tax margin. To aim any 
        lower is to risk not making a profit at all. </p>
      <p>Then let's plug in 14 % (+/- 3%) for general and administrative 
        expenses (G&amp;A) and 6% (+/- 3%) for product research and 
        development (R&amp;D) - a total of 20% in all.</p>
      <p>This leaves 70% of revenue available for delivery and for 
        sales &amp; marketing. And here's where things get real different 
        depending upon what sort of training or e-learning business 
        you're in. </p>
      <p>(Note: a detailed breakout of what to include under delivery 
        and sales &amp; marketing expense, is contained in the Q&amp;A 
        section toward the end of this E-Visory.)</p>
      <h2>2. Courseware Licensing Model (% Revenue)</h2>
      <table border="0" cellspacing="0" cellpadding="3">
        <tr>
          <td rowspan="2"><img src="/images/spacer.gif" width="30" height="8"></td>
          <td>Target Delivery Expense</td>
          <td align="right">20.0</td>
        </tr>
        <tr>
          <td>Available for Sales &amp; Marketing</td>
          <td align="right">50.0</td>
        </tr>
        <tr>
          <td><img src="/images/spacer.gif" width="30" height="8"></td>
          <td><img src="/images/spacer.gif" width="260" height="8"></td>
          <td><img src="/images/spacer.gif" width="30" height="8"></td>
        </tr>
      </table>
      <p> Your business fits this model if you provide off-the-shelf 
        training content to customers and they undertake the delivery 
        effort and expense. It also applies if you are delivering 
        e-learning courseware or software (i.e. course authoring or 
        learning management systems) on cheap-to-manufacture CD-ROMs 
        or digitally over the Net.</p>
      <p>Because customers are paying you primarily for your intellectual 
        property, your physical delivery costs are negligible. This 
        frees you up to spend 50 cents on the dollar - even more, 
        on sales and marketing. </p>
      <p>However, before you start feeling too complacent, remember 
        that your competition is able to spend equally aggressively 
        to oppose you. </p>
      <p>Training licensing model companies are extremely highly leveraged. 
        For every $100 that revenue comes in over plan, they're only 
        out an additional $20 in delivery related expenses - yielding 
        a flow through of $80 in incremental profit.</p>
      <p>Unfortunately, in bad times, for every $100 that revenue 
        comes in under plan they only save $20 in delivery-related 
        expenses - so profit goes down almost as much as revenue.</p>
      <p>Another issue is that as much as you'd like to be a pure 
        shelfware provider, customers are going to put the squeeze 
        on you for consulting services to help them integrate your 
        offerings and for customization work to help tailor your offerings 
        to their unique business requirements. This will put considerable 
        pressure on your delivery expense and your financial reality 
        will begin to take on some of the characteristics of model 
        No. 4 (see below).</p>
      <h2>3. Public Seminar Model (% Revenue)</h2>
      <table border="0" cellspacing="0" cellpadding="3">
        <tr>
          <td rowspan="2"><img src="/images/spacer.gif" width="30" height="8"></td>
          <td>Target Delivery Expense</td>
          <td align="right">40.0</td>
        </tr>
        <tr>
          <td>Available for Sales &amp; Marketing</td>
          <td align="right">30.0</td>
        </tr>
        <tr>
          <td><img src="/images/spacer.gif" width="30" height="8"></td>
          <td><img src="/images/spacer.gif" width="260" height="8"></td>
          <td><img src="/images/spacer.gif" width="30" height="8"></td>
        </tr>
      </table>
      <p>Public seminar companies provide both the training content 
        and the classroom resources to deliver it. So their delivery 
        expenses are typically at least twice what licensing based 
        firms experience. Thus, they are able to afford correspondingly 
        less for sales and marketing. </p>
      <p>One exception is among non-profit providers like universities 
        and trade associations. If they are willing to live up to 
        their non profit mandate, this frees up an additional 10% 
        to be used for delivery, sales or marketing. Non profit providers 
        also have the opportunity to make this additional spending 
        go further - by mailing at tax exempt rates and time sharing 
        delivery resources that are subsidized by public education 
        funds.</p>
      <p>During bad times public seminar companies can see attendance 
        drop off as much as 50% or more. Unless they are able to rapidly 
        shed site costs and instructor salaries they can wind up with 
        half empty classrooms and a delivery expense that's close 
        to 80% of revenue. Obviously this leads to big time red ink. </p>
      <p>Some public seminar firms contract out for instructors and/or 
        training rooms. This gives them more flexibility to scale 
        up or throttle back to address changing demand for their offerings.</p>
      <p>Other firms try and contain facility expenses by running 
        sessions at client sites. However, client site business usually 
        entails a price concession that offsets any potential margin 
        savings. </p>
      <p>Recently, a number of public seminar firms have experimented 
        with delivering their courses live over the Internet (I'm 
        trying to avoid the term &quot;synchronous e-learning&quot; 
        - ugh!). The idea is to eliminate expensive fixed delivery 
        sites. Another hope is that these &quot;Webinars&quot; will 
        render their public seminar business more recession proof 
        by eliminating the need for participants to travel. To date, 
        results have been mixed, and site cost savings have been more 
        or less nullified by concessions in average realized price. </p>
      <h2>4. Custom Training Development Model (% of Revenue)</h2>
      <table border="0" cellspacing="0" cellpadding="3">
        <tr>
          <td rowspan="2"><img src="/images/spacer.gif" width="30" height="8"></td>
          <td>Target Delivery Expense</td>
          <td align="right">60.0</td>
        </tr>
        <tr>
          <td>Available for Sales &amp; Marketing</td>
          <td align="right">10.0</td>
        </tr>
        <tr>
          <td><img src="/images/spacer.gif" width="30" height="8"></td>
          <td><img src="/images/spacer.gif" width="260" height="8"></td>
          <td><img src="/images/spacer.gif" width="30" height="8"></td>
        </tr>
      </table>
      <p>Your business fits this model if you specialize in developing 
        one-off learning experiences, one client at a time. These 
        dynamics also apply to groups that provide training assessment, 
        planning, management and customization services in a sideline 
        way as part of a standard courseware company. Particularly 
        if the mix is material and the effort is substantially incremental.</p>
      <p>Custom training and consulting is a labor intensive business, 
        with not much in the way of economies of scale. Even if you 
        bill your people out at 3x what you pay them, it's likely 
        that they aren't billable 20% - 40% of the time -- and that 
        substantial non billable resources are required to support 
        them. </p>
      <p>The good news is that in landing training projects, the individuals 
        responsible for managing the delivery typically are also instrumental 
        in the selling and configuration process. So you don't need 
        much in the way of standalone selling resources. Also, the 
        focus is on dealing with customers one opportunity at a time. 
        So there's less requirement for headquarters marketing people 
        and budgets.</p>
      <p>Another benefit for &quot;pure&quot; custom shops is that 
        R&amp;D is baked into each project. Which means you may have 
        more than 70% overall to apply to delivery and selling.</p>
      <p>Of course, no custom shop or consulting firm wants to undertake 
        every project from scratch. A major priority is to identify 
        how content and methodology that were developed for one client 
        may be tweaked and &quot;resold&quot; to another. While these 
        &quot;repeatable solutions&quot; are elusive, they can go 
        a long way in helping to contain project delivery expense. </p>
      <p>Finally, custom training groups can be a clever complement 
        to shelfware firms, offering them an opportunity to develop 
        new products on the client's nickel. And the odds for a successful 
        new product launch are substantially better when one client 
        has already signed up than when the new product is a pure 
        headquarters pipedream.</p>
      <h2>5. Blended Training Model</h2>
      <p>If your training company is an amalgamation of the above 
        models, then just combine them to come up with the proper 
        sales and marketing budget.</p>
      <p>For instance if half of your business is licensed courseware 
        (50% available for selling and marketing) and the other half 
        is consulting and custom development (10% available for selling 
        and marketing) then your overall sales and marketing spending 
        requirement would be 30% of revenue. </p>
      <h2>6. Customer Education Model</h2>
      <p>If you're in the business of training your firm's customers, 
        you have two unique dynamics that shape your delivery and 
        sales &amp; marketing costs.</p>
      <blockquote>
        <p>(a) You are selling to installed base customers who are 
          already called on by your hardware or software product salespeople. 
          If you play your cards right, you can get these salespeople 
          to also sell your education offerings w/o having to pony 
          up much of anything to pay them.</p>
        <p>(b) You have opportunities to moderate your delivery expenses 
          by time sharing field office conference locations and equipment 
          -- and by applying tuition from training internal students 
          as an offset against your delivery expenses.</p>
      </blockquote>
      <p>Put both of these factors together, and you could be looking 
        at a unit P&amp;L like this:</p>
      <table border="0" cellspacing="0" cellpadding="3">
        <tr>
          <td rowspan="7"><img src="/images/spacer.gif" width="30" height="8"></td>
          <td>Profit Requirement</td>
          <td align="right">45.0</td>
        </tr>
        <tr>
          <td>Cost Of G&amp;A and R&amp;D</td>
          <td align="right">20.0</td>
        </tr>
        <tr>
          <td>&nbsp;</td>
          <td align="right">&nbsp;</td>
        </tr>
        <tr>
          <td>Available for Delivery, Selling, Marketing</td>
          <td align="right">35.0</td>
        </tr>
        <tr>
          <td>&nbsp;</td>
          <td align="right">&nbsp;</td>
        </tr>
        <tr>
          <td>Target Delivery Expense</td>
          <td align="right">30.0</td>
        </tr>
        <tr>
          <td>Available for Sales &amp; Marketing</td>
          <td align="right">5.0</td>
        </tr>
        <tr>
          <td><img src="/images/spacer.gif" width="30" height="8"></td>
          <td><img src="/images/spacer.gif" width="260" height="8"></td>
          <td><img src="/images/spacer.gif" width="30" height="8"></td>
        </tr>
      </table>
      <p>Note: this scenario reflects a customer education business 
        mix of 75% public seminars, 15% licensed training and e-learning 
        and 10% customization - which is pretty typical these days. </p>
      <p>Another opportunity to increase your line of business yield 
        would be to get course development funded by employee training. 
        This would give you another 10 margin points to turn over 
        to your company. (On the other hand, you might be asked to 
        fund course development for both customer and employee education 
        -- in which case you will have to give the 10 points back, 
        plus maybe another 5 points besides.)</p>
      <p>In fact, few customer education organizations return 45 margin 
        points to their corporations. Why? </p>
      <blockquote>
        <p>(a) They over-invest in education selling specialists because 
          they aren't able to successfully leverage the hardware and 
          software product salespeople that are already in place. 
          (We'll describe how to do this in a future E-Visory.)</p>
        <p>(b) They sacrifice class size (averaging as low as 4-6 
          participants/session) in order to provide a robust schedule 
          across even niche and legacy learning needs. When demand 
          falls short, an over-reliance on fixed delivery resources 
          offers them little flexibility to manage down delivery expense. 
          As a result, delivery expenses can run as high as 50% - 
          70% of revenue rather than the 30% target postulated above.</p>
        <p>(c) They undertake costly experiments on company time into 
          new education delivery technologies and the state of the 
          art. In my estimation, customer education leaders are better 
          served trying to support their company's core technologies 
          rather than coming up with technology breakthroughs of their 
          own.</p>
        <p>(d) They are under no pressure to turn over 45% to their 
          corporation, since even a 20% or 30% contribution margin 
          looks good compared to the 10% turned over by their professional 
          services colleagues! </p>
      </blockquote>
      <h2>Questions You May Have: </h2>
      <p><b>Q: We're different. Why should any of the above education 
        industry financial models apply to us?</b></p>
      <p>A: So long as you're generating a 10% pre tax margin or better 
        and growing market share, you're entitled to be a renegade. 
        If you're losing money, be careful you're not turning your 
        back on sound business practices in order to justify inflated 
        budgets and business inefficiencies.</p>
      <p><b>Q: Our delivery costs are quite a bit higher than your benchmark. 
        Can't we make up for this by spending less on selling &amp; 
        marketing?</b></p>
      <p>A: If you're not all that efficient at delivery, chances 
        are you won't be all that efficient at selling and marketing. 
        You'll have to be -- because you'll be competing with firms 
        that are outspending you.</p>
      <p><b>Q: We're a startup, and trying to establish a &quot;first 
        mover&quot; advantage to preempt our field. Is it ok if we 
        spend 90% of revenue on sales and marketing?</b></p>
      <p>A: Feel free to lose all of the money you can afford. Just 
        be sure you have an end state model in mind and a timetable 
        for achieving it. If you wind up missing your profitability 
        mileposts more than two quarters in a row, it's probably time 
        to rein in spending consistent with your revenue.</p>
      <p><b>Q: What should we count in determining our sales and marketing 
        expenses?</b></p>
      <p>A: For sales, count all of your salespeople, their managers, 
        sales support staff, sales locations, sales automation, salaries, 
        benefits, incentives, the works! For marketing, count the 
        cost of all promotion programs including trade shows, collateral, 
        advertising, direct mail and Website development and maintenance. 
        Also count the salaries and benefits of all marketing personnel 
        with the possible exception of product managers who are hands 
        on involved in leading the development of new products and 
        services (count them at least partially under R&amp;D). </p>
      <p>On a public training or e-learning company P&amp;L, most 
        sales &amp; marketing expenses can be found under the &quot;Selling, 
        General and Administrative Expenses&quot; line - although 
        this line obviously also includes G&amp;A expenses, which 
        for the purposes of our analysis, we have included under &quot;Baseline 
        Assumptions.&quot; If you want to back out G&amp;A, try subtracting 
        11 - 17% or so.</p>
      <p><b>Q: What should we count as delivery expenses?</b></p>
      <p>A: Delivery has to do with all of the cost items associated 
        with providing the learning experience including:</p>
      <ul class="dot"><li>course materials and media <br>
          </li>
        <li> instructors, facilitators and setup personnel<br>
        </li>
        <li>classroom facilities, equipment and site administration<br>
        </li>
        <li>consulting and customization personnel<br>
        </li>
        <li>order entry and enrollment services<br>
        </li>
        <li>materials and data handling and transport</li>
      </ul>
      <p>On a public training or e-learning company P&amp;L, most 
        delivery expenses can be found under the &quot;Cost of Sales&quot; 
        or &quot;Cost of Revenue&quot; lines - although this line 
        may also include some back office expenses not specifically 
        related to delivery. It may also include product royalty expenses, 
        which, for the purpose of this analysis, we would apply to 
        product R&amp;D. </p>
      <p><b>Q: Your delivery expense assumptions are way too low. How 
        do you expect us to maintain a quality reputation with that?</b></p>
      <p>A: Training is an idea business, and your clients will value 
        your intellectual property and proprietary methodology way 
        more than any physical delivery properties. So forget about 
        leather bound training manuals. Think twice about serving 
        gourmet lunches during public seminar events. Drive delivery 
        efficiencies to the max. You'd be better off investing a few 
        more margin points in R&amp;D. </p>
      <p><b>Q: We're a small company and our top executives frequently 
        make sales calls and deliver courses. Should we count them 
        under G&amp;A, sales &amp; marketing or delivery?</b></p>
      <p>A: If your firm numbers fewer than 20 employees, breaking 
        down costs by function is difficult since many people must 
        wear many hats. In this case we suggest you run your analysis 
        based on the percentage of time people report spending in 
        different roles. It won't be exact -- but it's a good start.</p>
      <p><b>Q: We use both field account managers and telesellers. How 
        should we divide up our selling budget between them?</b></p>
      <p>A: Telesellers work best with smaller transactions -- and 
        when solutions are tightly defined and consistently configured. 
        However, they can also be used effectively in tandem with 
        field people in managing large, complex accounts. I suggest 
        you set up several controlled experiments to see what mix 
        works best for you. We'll say more about this in a future 
        E-Visory.</p>
      <p><b>Q: Your benchmarks combine both sales and marketing. How 
        do we figure out how much to spend on which? </b></p>
      <p>A: Probably between 5% and 15% of your overall sales and 
        marketing budget should be devoted to marketing. This is a 
        broad range because there are a number of interpretations 
        of what counts as &quot;marketing&quot; - and because it's 
        less important how much you spend on marketing and more important 
        on how well your budget is spent. A few comments:</p>
      <ul class="dot">
        <li> While a product brochure may be a marketing expense if 
          it is used as collateral to support a field selling effort, 
          it is a selling expense if it is used by a public seminar 
          firm to sell enrollments directly to individual learners. 
          When promotion is used to market directly to buyers, it 
          should be counted as a selling expense.<br>
          <br>
        </li>
        <li> Too many training firms focus their marketing efforts 
          primarily on promotion and neglect the other 4 marketing 
          &quot;Ps&quot; (product, place, price, position).<br>
          <br>
        </li>
        <li class="carot">Sales spending is reasonably easily correlated with revenue, 
          and most sales investments are supported by an enhanced 
          revenue outlook. However, marketing investments are more 
          difficult to correlate with incremental revenue, and many 
          marketing managers neglect to even make the effort. This 
          is a fatal error, and they shouldn't be surprised when, 
          at the first sign of a revenue shortfall, their budget is 
          scooped and applied to protect profit. We'll deal with how 
          to create a measurement and assessment system for marketing 
          investments in a future E-Visory. </li>
      </ul>
      <p><b>Q: If we keep increasing our sales and marketing spending 
        and we're smart about it, will revenue more or less keep up?</b></p>
      <p>A: Only to a point. Once you close every customer who is 
        naturally drawn to your offerings (low hanging fruit), additional 
        customers will require more effort for less yield. Eventually 
        you will need to spend more on sales and marketing than the 
        incremental revenue justifies. At this point, your only recourse 
        is to add to your product and service capabilities. </p>
      <h4>A parting thought. </h4>
      <p>Given the current hype about the benefits of &quot;blended 
        learning&quot;, it would seem that training and e-learning 
        companies would be well advised to combine all three delivery 
        models (courseware licensing, public seminar, custom development) 
        under the same roof. Unfortunately, this frequently results 
        in culture clashes that defeat any effort to bring a blended 
        solution to the table.</p>
      <p>Courseware licensing units tend to breed &quot;sales bullies&quot; 
        that clash with the more stand-offish styles of the folks 
        who sell in custom solutions and eat marketing folks for breakfast. 
        Meanwhile, the hard core direct marketing types who rule many 
        public seminar companies see field salespeople as little more 
        than &quot;sleazes.&quot;</p>
      <p>This dysfunctional family problem is exacerbated by CFO's 
        who won't take the trouble to install adequate cost accounting 
        and management reporting systems so each business model can 
        be managed to its own benchmarks. By insisting on a one-size-fits-all 
        business model, they doom their firms to a one dimensional 
        solution.</p>
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Anon7 - 2021