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> FoxID32 Lite ID Software How-to FAQ<!-- #EndEditable --></p>
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<h1>FoxID32 Lite ID Software How-to FAQ</h1>
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<p>
<p>This FAQ covers the most frequent questions we receive that pertain to
learning "how-to" use the different features of the Fox engraving
<a href="http://www.eidbadges.com/id-card-software.htm" title="ID Card Software">software</a>.</p>
<ol>
<li><a href="#1">How do I set up new users for a database and give each
person individual levels of permission? Also, can I change an existing
user's permission or password?</a></li>
<li><a href="#2">How do I improve image quality when capturing from my
camcorder?</a></li>
<li><a href="#3">Can I retrieve the photos stored in the database for
another purpose?</a></li>
<li><a href="#4">How do I get a number from the database, such as the
Card Number, to print on the card without having to manually change
the number in the layout every time?</a></li>
<li><a href="#5">How do I find my product number, version of <a href="http://www.eidbadges.com/id-card-software.htm" title="ID Card Software">software</a>
and serial number?</a></li>
<li><a href="#6">How do I calculate how much hard disk space my database
will need?</a></li>
<li><a href="#7">How can I uniquely allocate a card to a user such that
we can control the areas they have access to, or so we know who is borrowing
goods, or using a facility?</a></li>
<li><a href="#8">An employee/ member has lost their proximity/ smart/
magstripe card and I need to create a new ID card for them. Can I reuse
their existing photo and details and put them into a new record?</a></li>
<li><a href="#9">I want to do a batch print of completed records that
have yet to be printed. How do I do this?</a></li>
<li><a href="#10">How do I find records using date information such as
print date, expiry date, date of entry, age groups, year of enrollment
etc?</a></li>
<li><a href="#11">How do I capture signatures from paper?</a></li>
<li><a href="#12">Every time I print, I have to change the print orientation
(portrait/ landscape). How do I make this permanent?</a></li>
<li><a href="#13">How do I print a group of records onto plain paper?</a></li>
<li><a href="#14">How do I insert a logo onto a card layout or report?</a></li>
<li><a href="#15">How do I delete a layout or report?</a></li>
</ol>
<hr noshade size="1" color="#C0C0C0">
<p> <b><a name="1">1</a>. How do I set up new users for a database and give
each person individual levels of permission? Also, can I change an existing
user's permission or password?</b></p>
<p>If you have Administrator access to the database, select Administrator
from the Settings drop-down menu. To add new users, enter an existing
username overwriting the username displayed. Select or deselect permissions
from the table then click Update to save the new record. To modify existing
user permissions, click Next or Previous to locate the username, make
changes to their permissions level then click Update. Note that once you
have made any changes under Administrator, to access the database under
the new user settings you must first close the database then log back
into it under the relevant username. Only then can you change the password
from the Settings drop-down menu.</p>
<p><a href="#top" class="sm">top of page</a></p>
<p> <b><a name="2">2</a>. How do I improve image quality when capturing
from my camcorder?</b>
<p> First improve the resolution. De pending upon the capture card being
used, when you press Capture from the main screen, you are presented with
an Image Capture dialog box. You may be presented with a series of buttons
aligned vertically to the left of the live image. Click on Settings and
find Image Size or Resolution. Use as high a resolution as possible, too
high such as 640x480 may produce distorted images so it is recommended
that you choose the second highest setting. Also, look for Format and
choose YUV 422. If there is a color depth setting, choose 24-bit color.
Other things to try include better lighting facing the subject directly.
A plain white, gray or blue backdrop. Zoom the camera so that the subject's
head fills up most of the viewfinder. Also check that the camera is on
auto-focus.
<p> <a href="#top" class="sm">top of page</a>
<p> <b><a name="3">3</a>. Can I retrieve the photos stored in the database
for another purpose? </b>
<p> You may export both personnel data and images from any database. To
do this use the Export Data function from the Personnel menu. You will
need to specify which fields you wish to export and if you wish to export
images in a particular image format. As a minimum, you'll need to export
the card number field. Then FoxID32 will prompt you to select the records
you wish to export using the Search Criteria window. After you have chosen
a location for the export, FoxID32 will generate the images and data and
you will be able to review them within Windows Explorer. Note that the
images will be named after the Card Number from which they were attached
to in the database.
<p> <a href="#top" class="sm">top of page</a>
<p> <b><a name="4">4</a>. How do I get a number from the database, such
as the Card Number, to print on the card without having to manually change
the number in the layout every time?</b>
<p> Edit the layout, insert a field onto the layout, select the number field
from the drop-down list of fields and save the layout.
<p> <a href="#top" class="sm">top of page</a>
<p> <b><a name="5">5</a>. How do I find my product number, version of <a href="http://www.eidbadges.com/id-card-software.htm" title="ID Card Software">software</a>
and serial number? </b>
<p> From the Help menu select About FoxID32. The product number and serial
number is displayed in the registration section. The <a href="http://www.eidbadges.com/id-card-software.htm" title="ID Card Software">software</a> version
number is listed in the Title bar of the window in the top left-hand corner.
<p> <a href="#top" class="sm">top of page</a>
<p> <b><a name="6">6</a>. How do I calculate how much hard disk space my
database will need?</b>
<p> Use the formula below to calculate your specific requirements. The database
size will vary depending upon the number of records you anticipate will
be stored, and the typical record size. The device used to capture images
will affect how large a typical record is, eg. Using a capture card and
camcorder or a digital camera. Generally, digital cameras produce much
larger image file sizes (typically 60 kb to 300 kb) and it is this image
size that contributes to the majority of the record size in the database.
When using digital cameras, it is recommended that the camera settings
for resolution, color and quality be reduced to the minimum acceptable
setting. This will minimize the size of the database and improve its efficiency
and speed. Refer to your digital camera manual for instructions. If you're
using a capture card and camcorder, expect each record to add approximately
20 kb to the database. <br>
<table border="0" cellpadding="10" cellspacing="0">
<tbody>
<tr>
<td> </td>
<td valign="middle" align="center" bgcolor="#E4E4E4"> Estimated <br>
HDD space (Kb)</td>
<td valign="middle" align="center">=</td>
<td valign="middle" align="center" bgcolor="#E4E4E4">
<p> Expected number<br>
of records
</td>
<td valign="middle" align="center">x</td>
<td valign="middle" align="center" bgcolor="#E4E4E4">
<p> Typical record size for the <br>
given system
</td>
</tr>
</tbody>
</table>
<p> <a href="#top" class="sm">top of page</a>
<p> <b><a name="7">7</a>. How can I uniquely allocate a card to a user such
that we can control the areas they have access to, or so we know who is
borrowing goods, or using a facility?</b>
<p> FoxID32 has several features that can be used to encode your ID cards
that can in turn, be used with third party access control, membership
or library systems. The simplest method of encoding is the barcode but
is the least secure. Any printer using a ribbon with a black pane l can
generate a barcode. We recommend using a check digit and a barcode mash
if you wish to use barcodes. The magstripe feature can be used with printers
containing a magstripe encoder. Magstripes of the Hi Co type are very
secure. Smart card chips can be encoded if your printer contains a smart
chip encoder. Smart cards are secure and can carry a great amount of information
such as a photo, user history and personal details. Another option is
the proximity card, these cards are pre-encoded by the card suppliers
so FoxID32 cannot interact with them however the operator of the <a href="http://www.eidbadges.com/id-card-software.htm" title="ID Card Software">software</a>
can enter the user's proximity card number into the FoxID32 database to
identify the user.
<p> <a href="#top" class="sm">top of page</a> <br>
<br>
<b><a name="8">8</a>. An employee/ member has lost their proximity/ smart/
magstripe card and I need to create a new ID card for them. Can I reuse
their existing photo and details and put them into a new record? </b>
<p> Yes. First go to the record you wish to recreate. In the blue list bar
on the left-hand side of the FoxID32 screen, there is a Duplicate button.
Click this button and FoxID32 will duplicate the image and data and allows
you to enter the new card number. Save the record and print it.
<p> <a href="#top" class="sm">top of page</a>
<p> <b><a name="9">9</a>. I want to do a batch print of completed records
that have yet to be printed. How do I do this? </b>
<p> In the File menu, choose Batch Issue. In the Search Criteria window,
choose Image - Is Equal To - Yes; and Card Issued - Is Equal To - 0. This
criteria will ensure only those records which have images and have not
been printed will be issued. You may further refine the criteria if necessary.
<p> <a href="#top" class="sm">top of page</a>
<p> <b><a name="10">10</a>. How do I find records using date information
such as print date, expiry date, date of entry, age groups, year of enrolment
etc?</b>
<p> If you needed to locate records created in a certain period, you could
use the Search facility to display those records. Simply click Search,
choose say Issue Date from the field dialog box. Next choose the necessary
operator such as Is Between, then in the Value boxes, type the start date
in the first box and the finish date in the second. Click Add then OK.
You will be presented with the results of your search. You could also
search for all records that expired prior to the first day of the current
month by choosing Is Less Than as the operator.
<p> <a href="#top" class="sm">top of page</a>
<p> <b><a name="11">11</a>. How do I capture signatures from paper?</b>
<p> There are two ways to do this; one is by capture card in combination
with a camera, the other is by scanner. If you are using the capture card
method, you will need to set the Signature Capture settings to Video For
Windows, VideoVue or Twain (depending upon your capture card). Place the
camera on a tripod, point it vertically down and zoom in on the signed
sheet. Using a scanner will provide a higher image quality however it
is a slower process. In the Signature Capture settings, choose Twain sources.
Click capture in the Signature tab. The first time you do this you will
need to go to the Source menu in the Signature Capture window, and click
Select Source. Choose the scanner. Next, place the signed sheet on the
scanner's platen, preview the image, crop the signature, then scan it
in using the JPEG image format. If you find the quality to be unacceptable,
increase your scanner's contrast and choose greyscale image-type. You
may also find that once you have captured the signature into the Signature
Capture window, increasing the Gamma adjustment a few notches may make
the signature become more prominent.
<p> <a href="#top" class="sm">top of page</a>
<p> <b><a name="12">12</a>. Every time I print, I have to change the print
orientation (portrait/ landscape). How do I make this permanent? </b>
<p> Click on your Windows Start button, choose Settings then Printers. Right-click
on the <a href="http://www.eidbadges.com/id-printers.htm">ID card printer</a> installed and choose properties, find the orientation
setting and set it permanently.
<p> <a href="#top" class="sm">top of page</a>
<p> <b><a name="13">13</a>. How do I print a group of records onto plain
paper? </b>
<p> This is what is referred to as "Sheet <i>Printing", </i>and is used
for creating a catalogue of all or some of the records within a database.
The result: records are printed side by side on A4 paper. First, it is
necessary to decide what sort of layout you want to use. You can use an
existing layout, or you can create a layout specifically for sheet printing
so that only some fields are included and general items such as the company
logo, can be left out. To do this, choose Sheet Printing from the File
Menu. This will bring up a dialog box asking you to choose a layout. Browse
to find and select the appropriate layout. Click OK. The Search Criteria
dialog box is displayed. Enter search criteria. Refer to the manual or
tutorial for more information. You will now see a preview of what is to
be printed and in which format. Click the Print button and then OK after
you have specified a plain paper printer. You can edit the way the records
are displayed on the page by choosing Options from the Settings menu,
then selecting sheet printing. Refer to the manual or tutorial for further
instructions.
<p> <a href="#top" class="sm">top of page</a>
<p> <b><a name="14">14</a>. How do I insert a logo onto a card layout or
report? </b>
<p> FoxID32 can work with various graphic formats, as long as the image
file type is registered in windows. To insert the logo into the layout
or report, open up the card or report editor, and select Insert New Object
from the Edit menu then Browse to find the logo to be inserted. Modifying
the size of the logo within FoxID32 can result in a loss of quality, so
it is better to modify the size in third party graphics editing <a href="http://www.eidbadges.com/id-card-software.htm" title="ID Card Software">software</a>.
Another technique is to open the logo in a graphics application such as
MS Paint, then crop the image to the right size, use the Copy command
in Paint, and Paste it into the editor in FoxID32.
<p> <a href="#top" class="sm">top of page</a>
<p> <b><a name="15">15</a>. How do I delete a layout or report?</b>
<p> The only way to delete a layout, report or database for that matter
is to use <br>
Windows Explorer. To open Windows Explorer click on the Windows Start
Button, select Programs then Windows Explorer. Navigate to the folder
where the layout has been saved, by default this location is within the
FoxID32 folder, C:\ Program Files\ FoxID32. A report is identified with
the file extension *. rpt, a layout is identified with the file extension
*. lay, while a FoxID32 database is identified with the file extension
*. fox. If the file extensions are not displayed, right click on the file,
choose Properties from the menu and confirm that the MS DOS name is <i>*.
lay, *. rpt </i>or <i>*. fox. </i>Once you are sure that you have the
correct file, select the appropriate report, layout or database and press
the delete key on your keyboard.
<p> <a href="#top" class="sm">top of page</a>
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