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<p align="center"><b><font face="Verdana" size="5" color="#0000FF">RULES
AND REGULATIONS FOR </font></b></p>
<p align="center"><b><font face="Verdana" size="5" color="#0000FF">USE OF
NEEDHAM PUBLIC SCHOOL FACILITIES</font></b></p>
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<span style="font-size: 12.0pt">Effective Date: September 1, 2004</span></b></p>
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<a href="MBMDCustodialHoursAndFees.htm">Custodial Hours and Fees</a></font></p>
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<p align="center" style="margin: 1 5"><font face="Verdana" size="2"><a href="MBMDFacilitiesUseFees.htm">
Facilities Use Fees</a></font></p>
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<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">All authorized persons or organizations
must comply with the following rules and regulations for use of school
buildings in the Town of Needham, as approved by the Municipal
Building Maintenance Department on August 31, 2004.</font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2"> </font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">The School Committee and/or the Municipal
Building Maintenance Department reserve the right to make changes and/or
additions to these rules and regulations if deemed appropriate for the
safe use of the school buildings. </font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2"> </font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana"><span style="font-size:10.0pt">Under School Committee
Policy KGA, it is the policy of the Needham School Committee to refuse to
authorize the use of its buildings, property, or facilities for any
commercial purpose whose proceeds are not directed entirely to the benefit
of the Town of Needham, other municipalities and government agencies, or a
charitable organization -
<a target="_blank" href="http://assembler.law.cornell.edu/uscode/html/uscode26/usc_sec_26_00000501----000-.html">
IRS Code 501 (c) (3)</a> - carrying out legitimate educational or
philanthropic purpose. Exceptions to this policy may only be made by a
vote of the School Committee.</span></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana"><span style="font-size:10.0pt"> </span></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana"><span style="font-size:10.0pt">Under School Committee
Policy KGB, it is the policy of the School Committee that buildings and
property under jurisdiction of the Needham Public Schools shall provide,
at all times, a safe and orderly environment for students, staff, parents,
visitors, and other authorized users. No person, while on school
property, shall willfully: injure, or threaten to injure, another person;
damage the property of another or of the schools; disrupt the orderly
conduct of classes or of any other authorized school program or activity;
interfere with the authorized activities of members of the school
community (students, staff, committees, parent organizations, or other
authorized groups/organizations;) enter upon school property for any
unauthorized purpose; possess drugs, alcohol, or other illegal
substances/articles; act in such a manner as to jeopardize the safety
and/or security of persons or property. The Superintendent and/or
designees shall be responsible for implementing this policy through the
establishment, publicizing, and enforcement of appropriate rules and
regulations. In any case where violation of this policy and its
implementing rules/regulations do not cease after reasonable warning and
in other cases of willful violation, the Superintendent and/or designees
shall take appropriate and necessary action, including the requesting of
legal assistance by the Needham Police Department. </span></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana"><span style="font-size:10.0pt"> </span></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana"><span style="font-size:10.0pt">Under School Committee
proposed consolidated Policy on Grants, Gifts, and Solicitations </span>
<span style="font-size: 10.0pt; font-weight: normal">(excerpts</span><span style="font-size:10.0pt">:)
All fundraising activities on behalf of Needham Public Schools require
prior approval of the building principal, or the Superintendent if more
than one school is involved. Any organization or group conducting a raffle
to benefit Needham Public Schools is responsible for ensuring that all
relevant laws are adhered to. School organizations and NPS students are
not permitted to conduct raffles or other games of chance. All proceeds
from fundraising activities that benefit Needham Public Schools must
follow the �Acceptance of Gifts and Grants� policy, and be accepted
through a vote of the School Committee. School officials may prohibit any
fundraising that is considered disruptive to the school environment.
</span><font size="2">Legal References</font><span style="font-size:10.0pt">:
</span><font size="2">
<a target="_blank" href="http://www.mass.gov/legis/laws/mgl/44-53a.htm">
MGL Chapter 44, Section 53A</a>;
<a target="_blank" href="http://www.mass.gov/legis/laws/mgl/71-37a.htm">
MGL Chapter 71, Section 37A</a> and
<a target="_blank" href="http://www.mass.gov/legis/laws/mgl/gl-268a-toc.htm">
MGL Chapter 268A</a>;
<a target="_blank" href="http://www.mass.gov/legis/laws/mgl/271-7a.htm">
MGL Chapter 271, Section 7A</a>.</font></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2"> </font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana"><span style="font-size:10.0pt">According to a legal
ruling from Town Counsel, dated September 26, 2003, school buildings may
be leased or permitted to a religious organization for non-religious
purposes available to the general public. </span></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2"> </font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="4"><u>
<span style="font-style: normal; font-weight: 700">A. AUTHORIZATION</span></u></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify"> </p>
<ol>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">The Needham School
Committee authorizes the Needham Municipal Building Maintenance
Department (MBMD) to process appropriate permit requests for use of
school buildings and parking lots, and to collect the designated fees.</span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">The Director of
Municipal Building Maintenance will make the determination on the
specific space available that is appropriate for the individual
request. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">In the event of a
request that is non-routine in nature, the Director of Municipal
Building Maintenance will refer the request to the Superintendent of
Schools for further action. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">Requests for use of
athletic fields and other outdoor areas, except parking lots, are made
to the </span><span style="font-weight:normal;
font-style:normal">Needham</span><span style="font-weight:
normal;font-style:normal"> </span>
<span style="font-weight:
normal;font-style:normal">Park</span><span style="font-weight:normal;font-style:normal">
and Recreation Commission on the second floor of Town Hall at 1471
Highland Avenue. </span></font></li>
</ol>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana"><span style="font-size:10.0pt"> </span></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana"><span style="font-size:10.0pt"> </span></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="4"><u>
<span style="font-style: normal; font-weight: 700">B. PERMIT PROCESS</span></u></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify"> </p>
<ol>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">Applicant must be at
least 21 years of age and a Needham resident /representative of an
approved </span><span style="font-weight:normal;
font-style:normal">Needham</span><span style="font-weight:normal;font-style:normal">
organization. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<span style="font-style:normal"><font face="Verdana" size="2">Requests
for permits must be submitted <b><u>in writing</u></b> and received at
the office of the Municipal Building Maintenance Department </font>
</span><font face="Verdana"><font size="2">at least
<span style="font-style:normal">10 working days in advance of the
requested event. Requests may not be made through custodians or other
school personnel. </span><span style="font-weight:normal">The Director
of Municipal </span><span style="font-weight:
normal">Building</span><span style="font-weight:
normal"> Maintenance may waive this requirement if he/she deems the request to
be an extraordinary event.</span></font><span style="font-weight:normal;font-style:
normal"><font size="2"> </font></span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">Scheduling priority
will be given to groups in the following order: 1) Needham Public
Schools, including its Community Education Programs, Parent-Teacher
Organizations, Booster Club, and other school-related clubs and
organizations the School Committee recognizes; 2) Needham Park and
Recreation Commission and other Town government
departments/boards/committees; 3) Needham non-profit organizations; 4)
all other groups that comply with Needham School Committee policies.
</span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">In consultation with
School Administration, the Director of Municipal Building Maintenance
will determine locations in buildings that are not available for
permits, and time frames not available for permits.</span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">In order to be given
priority, school requests for September through December events must be
received by June 15 and requests for January through June events must be
received by October 15. Permit requests from Priority Groups #2, #3, and
#4 will not be considered until after the Priority #1 cut-off dates. In
the event that a late request from a priority group is received, the
Director of Municipal Building Maintenance will make the determination
for use, in consultation with the Superintendent of Schools, if needed.
In certain circumstances, Priority Groups #2 through #4 may be �bumped�
by Priority Group #1. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">Groups requesting
multiple uses should submit full schedule requests by </span>
<span style="font-weight:normal">July 15 </span>
<span style="font-weight:normal;
font-style:normal">for fall events; by </span><span style="font-weight:normal">
November 15 </span><span style="font-weight:normal;font-style:normal">
for winter events;</span><span style="font-weight:normal"> </span>
<span style="font-weight:normal;font-style:
normal">and by </span><span style="font-weight:normal">January 15 </span>
<span style="font-weight:normal;font-style:normal">for spring events.
</span><span style="font-style:normal">Changes to the original requests
must be submitted <b><u>in writing</u></b> and received at the Office of
the Municipal Building Maintenance Department </span>at least 10 days<span style="font-style:normal">
in advance of the change.</span><span style="font-weight:normal;font-style:normal">
</span><span style="font-weight:
normal">The Director of </span><span style="font-weight:normal">Municipal </span>
<span style="font-weight:
normal">Building</span><span style="font-weight:
normal"> Maintenance may waive this requirement if he/she deems the request to
be an extraordinary event.</span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">Elections (local,
state, federal) held in school buildings will take precedence over other
activities and events for scheduling purposes. Special or unforeseen
elections may supercede or �bump� previously scheduled permitted events.
</span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">Summer requests are
rarely granted so that all schools can be cleaned and repaired for fall
use. Exceptions are provided for Community Education programs; teacher
training, workshops and/or meetings; and Park and Recreation programs.
</span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">All permit requests
will be reviewed by the Needham Police Department and Needham Fire
Department. In some instances, the Chief of Police and/or the Fire
Chief will require a police detail and/or fire detail, and that decision
will be noted on the permit and communicated to the user group.
</span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">The person submitting
the permit request will be the primary contact for the program to be
held under that permit. That person�s signature on the final permit
will signify understanding and acceptance of all rules and regulations,
responsibility for payment of all designated fees, and the
responsibility for all rules being followed by the participants in the
program. Failure to follow regulations and/or make appropriate payments
will affect permit requests by this individual�s organization in the
future. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">A </span>
<span style="font-style:normal">written notice</span><span style="font-weight:normal;font-style:normal">
of cancellation is due </span><span style="font-weight:normal">at least
</span><span style="font-weight:normal;
font-style:normal">24 hours prior to the scheduled use for weekday events,
</span><span style="font-weight:normal">48 hours </span>
<span style="font-weight:normal;
font-style:normal">prior to Saturday events, and </span>
<span style="font-weight:
normal">72 hours </span><span style="font-weight:normal;font-style:normal">for
Sunday or holiday events. Fax notices can be sent to (781) 453-2510.
Failure to provide written cancellation notice will require full payment
of any fees required by the approved permit. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">Permits may not be
shared with other groups, without written permission of the Director of
Municipal Building Maintenance. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">A Certificate of
Liability Insurance in the amount of $1,000,000 single and $3,000,000
aggregate is required. The certificate must be submitted to the
Municipal Buildings and Maintenance Department prior to the final permit
being issued.</span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">Any unchartered,
unincorporated, and informal group or individual using school facilities
without a Certificate of Liability Insurance must submit a letter to the
Director of Municipal Building Maintenance stating the lack of insurance
and requesting further information. Those groups may be required to
sign a statement releasing and forever discharging the Town of </span>
<span style="font-weight:
normal;font-style:normal">Needham</span><span style="font-weight:normal;font-style:normal">
and all their offices, agents, employees from liability. </span></font>
</li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">Paper copies of all
permits will be provided to the user group, the administrative office
and senior custodian of the affected school(s,) and when appropriate
program directors, Police Department and/or Fire Department.</span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">Permits for private
use, including but not limited to, parties, recitals, and other private
uses, will </span><span style="font-style: normal; font-weight: 700"><u>
not</u></span><span style="font-weight:normal;font-style:normal"> be
authorized. </span></font></li>
</ol>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal"> </span></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="4"><u>
<span style="font-style: normal; font-weight: 700">C. USE FEE and
CUSTODIAL FEES</span></u></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify"> </p>
<ol>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">No custodial fee will
be charged when there is a regularly scheduled custodian at the
requested building and no services are requested. A fee will be charged
when a custodian must come on duty for the permit or provide services
beyond opening and closing the facility. The custodial fee may be split
between groups if more than one group holds a permit at the same
building during the same time span, with written approval of the
Director of Municipal Building Maintenance. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">The regular custodian
hours are set by union contract, and are listed in Appendix A.</span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">There will be a
three-hour minimum for custodial services, with at least 30 minutes
reserved at the conclusion of the event for clean-up services. </span>
</font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">The permit holder
must sign the overtime sheet at the conclusion of the event, if a
custodian was on duty or was required to stay later than the originally
scheduled hours.</span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">The current custodial
fees are listed in Appendix B. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">A use fee, to assist
with energy costs, additional maintenance costs, and the permitting
process, will be charged to all groups, </span><u>
<span style="font-weight: 700">excep</span></u><span style="font-weight: 700"><u>t</u></span><span style="font-weight:normal">
</span><span style="font-weight:normal;font-style:normal">Needham Public
Schools and their events/programs, including athletics, Community
Education, music, drama; Needham Public School Parent-Teacher
organizations and their events/programs; Town of Needham municipal
departments, boards, committees, and their events/programs; and the
League of Women Voters holding events that provide information for
municipal government, only. There is no automatic exemption provided to
individuals or organizations that are raising funds for any of the above
noted exempted groups. The use fee is set for individual schools and
individual spaces, and can be seen in Appendix C. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">A permitted group
must pay the use fee for each and every space used for each individual
occurrence used in an individual day. </span></font></li>
</ol>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal"> </span></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="4"><u>
<span style="font-style: normal; font-weight: 700">D. SCHOOL USE Of
BUILDINGS</span></u></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify"> </p>
<ol>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">Outside of school
hours, school program use of building space will be scheduled through
the Municipal Building Maintenance Department to avoid conflicts with
other groups, and to ensure custodial coverage and enforcement of the
rules and regulations. �Outside School Hours� shall include after 5:00
PM on school days, all weekends, all holidays and all school vacations,
including summer. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">As listed in Section
B, priority for use of school buildings is given to school programs. No
non-school event will be scheduled before </span>
<span style="font-weight:
normal;font-style:normal">5:00 PM</span><span style="font-weight:
normal;font-style:normal"> when school is in session without written approval of
that individual school�s principal. No tours of facilities during
school hours, for potential permit holders, will be conducted without
approval of the school�s principal. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">All requests prior to
</span><span style="font-weight:
normal;font-style:normal">5:00 PM</span><span style="font-weight:
normal;font-style:normal"> will be scheduled by the building principal. All
such requests that extend beyond </span>
<span style="font-weight:normal;font-style:normal">5:00 PM must be
scheduled in collaboration with the Municipal Building Maintenance
Department to avoid conflicts after </span>
<span style="font-weight:
normal;font-style:normal">5:00 PM</span><span style="font-weight:
normal;font-style:normal">.</span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">The High School
Athletic Director will submit schedules and be provided space for games
and practice sessions at the High School, and other school buildings, as
needed. </span><span style="font-style: normal; font-weight: 700"><u>
All use of space must conform to the most current </u></span><u>
<span style="font-weight: 700; font-style: normal">Massachusetts
Interscholastic Athletic Association�s (MIAA) rules and regulations</span></u><span style="font-style: normal; font-weight: 700">.</span><span style="font-weight:
normal;font-style:normal"> Individual coaches may not submit requests for
practice space in addition to that requested by the Athletic Director.
Programs not conducted under the auspices of the Athletic Director may
not request facility space through the Athletic Director. </span></font>
</li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">In the event of
inclement weather, post-season participation, or emergency, the High
School Athletic Director may reschedule a game within MIAA rules,
superseding previously scheduled permits. The Athletic Director must
inform the Municipal Building Maintenance Department about all
cancellations and make-up games at the earliest possible time, so that
groups holding permits can be contacted and be given the opportunity to
make alternate plans. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">No school employee
will hold fundraising events without written permission of the building
principal, who will insure that all legal requirements have been met,
including but not limited to the School Committee proposed Policy on
Grants, Gifts, Solicitations, and Gift Giving; IRS rules; MIAA
regulations; and state law. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">If a school building
is closed due to unforeseen circumstances, i.e. weather, or
electrical/heating problems, permits will automatically be cancelled.
The MBMD office will attempt to alert primary contact, if time allows,
prior to permit time. </span></font></li>
</ol>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal"> </span></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="4"><u>
<span style="font-style: normal; font-weight: 700">E. CUSTODIANS</span></u></font></p>
<p class="MsoBodyText" style="margin: 1 5" align="justify"> </p>
<ol>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">A custodian on
regular duty will not be available for service during the time of the
rental, except in cases of emergency. The responsibility of a regularly
scheduled custodian will be limited to opening/closing the facility. In
the event that extra duties are needed, the group holding the permit
will be charged for the custodian�s time needed for the activity or to
clean up the facility. </span></font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">Under no
circumstances shall a custodian, either on regular duty or assigned for
a specific program, be responsible for supervision of participants
before, during, or after an activity. Adequate and responsible adult
(ages 21+) supervision shall be provided at all activities involving
youth, and said supervision must be present throughout the program.
Entry into the facility will not be permitted until the responsible
supervision is present, and at the conclusion, the supervisor must
remain until the last youth has safely left school property. </span>
</font></li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">The custodian will
only provide spaces/equipment that are approved on the permit, and will
not authorize any other space/equipment without approval of the Director
of Municipal Building Maintenance or his/her designee. </span></font>
</li>
<li>
<p class="MsoBodyText" style="margin: 1 5" align="justify">
<font face="Verdana" size="2">
<span style="font-weight:normal;font-style:normal">In the event that the
services of a custodian are needed, a custodian will be assigned by the
Director of Building Maintenance or his/her designee, and may not be
chosen by the permit holder. </span></font></li>
</ol>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<font face="Verdana" size="2"><b><i> </i></b></font></p>
<h1 style="margin: 1 5" align="justify"><!--mstheme--><font color="#330099">
<font face="Verdana" size="4" color="#000000"><u>F. FIRE SAFETY
REGULATIONS</u></font><!--mstheme--></font></h1>
<p style="margin: 1 5" align="justify"> </p>
<ol>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">Open
flames/smoke are not permitted in any school location without a permit
from the Needham Fire Department. Use of matches, candles, incense, and
pyrotechnics are strictly prohibited. </font></span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<font face="Verdana"><b><font size="2">Each permit will be reviewed by
the Needham Fire Department for compliance with the Massachusetts Board
of Fire Prevention Regulations (<a target="_blank" href="http://www.mass.gov/dfs/osfm/fireprevention/cmr/">527
CMR</a>) and the Needham Board of Selectmen�s Policy on Fire Details
dated 10/28/03 to determine whether</font></b><font size="2"> <b>a
Firefighter must be hired through the Needham Fire Department.</b> The
Firefighter�s role will be to insure that occupancy limits have not been
exceeded; to monitor that all egress areas remain available for use and
are marked; to check that all fire protection devices are working; to
insure that all fire codes are followed; to respond to any immediate
fire emergency and evacuation; and to perform as first responder to any
medical emergency. </font></font></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">In the
event that a Firefighter must be hired, there is a four-hour minimum
payment requirement for their services. </font></span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">A
Firefighter must also be hired through the Needham Fire Department for
any event that fully utilizes a school kitchen or when stage/theatrical
lights are in use. </font></span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">The
Needham Fire Department must provide a permit for use of any
equipment/material that is judged to potentially jeopardize fire
safety. The fire official may require an inspection of decorative
materials or installation of additional electric equipment prior to
use. If additional electrical work is needed to provide alternative
stage or theatre lights and sound, an electrical permit is also
required. <b><i>Applications for electrical permits can be obtained at
the Building Department, located on the second floor of the Department
of Public Works Building at </i></b></font></span>
<font face="Verdana" size="2"><i><b>470 Dedham Avenue.</b> </i></font>
</li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">The
Needham Fire Department must provide a permit for use of a smoke
machine. In the event it is approved, a Firefighter must be hired
during the use, as he/she will temporarily disconnect the fire
protection system in the area in which the smoke machine is being used.
</font></span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">In
accordance with Massachusetts Board of Fire Prevention Regulations (<a target="_blank" href="http://www.mass.gov/dfs/osfm/fireprevention/cmr/">527
CMR</a>,) the room or facility occupancy capacity cannot be exceeded.
Occupancy capacity is posted in each major area of assembly. </font>
</span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">Emergency
egress areas should be identified to all attendees at the beginning of
each program or activity. </font></span></li>
</ol>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<font face="Verdana" size="2"> </font></p>
<h2 style="margin: 1 5" align="justify"><!--mstheme--><font color="#330099"><u>
<font face="Verdana" size="4" color="#000000">G. POLICE SAFETY REGULATIONS</font></u><!--mstheme--></font></h2>
<p style="margin: 1 5" align="justify"> </p>
<ol>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<font face="Verdana"><b><font size="2">Each permit will be reviewed by
the Needham Police Department for compliance with Massachusetts General
Law and local regulations to determine whether a Police Detail must be
hired through the Needham Police Department. </font></b><font size="2">
The Police Detail�s role will be to provide security to the facility;
insure that vehicles are parked legally; and insure that emergency
vehicles have access to the facility. If a Firefighter is not present
on site, the Police Detail will provide first responder first aid in the
event of an accident or injury. </font></font></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">In the
event that a Police Detail must be hired, there is a four-hour minimum
payment requirement for their services.</font></span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">In
accordance with
<a target="_blank" href="http://www.mass.gov/legis/laws/mgl/138-1.htm">
MGL, Chapter 138, Section 1</a>, no person shall possess or consume an
alcoholic beverage within the limits of any park, playground, public
land or public building owned or under the control of the Town of
Needham, except with written permission of the appropriate controlling
Town tribunal. </font></span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">In
accordance with
<a target="_blank" href="http://www.mass.gov/legis/laws/mgl/272-40a.htm">
MGL, Chapter 272, Section 40A</a>, any person who gives, sells, delivers
or has in his possession any alcoholic beverage in any public school or
any premises used for public school purposes is subject to imprisonment
or fine.
<a target="_blank" href="http://www.mass.gov/legis/laws/mgl/272-40a.htm">
MGL Chapter 272, Section 40A</a> also authorizes the School Committee to
grant permission to a public or non-profit organization using a public
school building during non-school hours to possess and sell alcoholic
beverages, provided such organization is properly licensed under the
provisions of
<a target="_blank" href="http://www.mass.gov/legis/laws/mgl/138-14.htm">
MGL Chapter 138, Section 14</a>. </font></span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">In
accordance with
<a target="_blank" href="http://www.mass.gov/legis/laws/mgl/101-22.htm">
MGL, Chapter 101, Section 22</a>, no person, including licensed hawkers
and peddlers, shall sell or offer to sell items within 1,000 feet of any
school during hours that school is in session until one hour after
closing of the schools. No person shall sell or offer to sell items
within 1,000 feet of any recreational area in organized use, including
school grounds. </font></span></li>
</ol>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<font face="Verdana" size="2"> </font></p>
<h2 style="margin: 1 5" align="justify"><!--mstheme--><font color="#330099"><u>
<font face="Verdana" size="4" color="#000000">H. BOARD OF HEALTH
REGULATIONS</font></u><!--mstheme--></font></h2>
<p style="margin: 1 5" align="justify"> </p>
<ol>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">Smoking is
not permitted in any school building or on any school grounds, in
accordance with
<a target="_blank" href="http://www.mass.gov/legis/laws/mgl/71-37h.htm">
MGL Chapter 71, Section 37H</a> of the Education Reform Act of 1993 and
Article 1 of the Needham Board of Health regulations. </font></span>
</li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">A
temporary food permit and license fee is required for any event that
involves the sale or distribution of food, in accordance with Article 1
of the Needham Board of Health regulations. </font></span></li>
</ol>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<font face="Verdana" size="2"> </font></p>
<h3 style="text-indent: 0in; margin: 1 5" align="justify"><!--mstheme--><font color="#330099"><u>
<font face="Verdana" color="#000000">I. TOWN CLERK REGULATIONS</font></u><!--mstheme--></font></h3>
<p style="text-indent: 0in; margin: 1 5" align="justify"> </p>
<ol>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">A request
for a permit must be submitted to the Needham Town Clerk�s Office in
order to hold a raffle or bazaar, according to
<a target="_blank" href="http://www.mass.gov/legis/laws/mgl/gl-271-toc.htm">
MGL, Chapter 271</a>. A raffle is defined as �an arrangement for
raising money by the sale of tickets, certain among which, as determined
by chance after the sale, entitle the holders to prizes.� A bazaar is
defined as �a place maintained by the sponsoring organization for
disposal by means of chance of one or both of the following types of
prizes: (1) merchandise, of any value, (2) cash awards, not to exceed
twenty-five dollars each.� An example of a bazaar is a Las Vegas
Night. There is a permit fee charged at time of application. </font>
</span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">Any person
wishing to hold an auction must apply for a permit through the Needham
Town Clerk�s Office, according to
<a target="_blank" href="http://www.mass.gov/legis/laws/mgl/gl-100-toc.htm">
MGL, Chapter 100</a>. A copy of the application will be reviewed by the
Needham Police Chief and returned to the Town Clerk with a
recommendation. There is a permit fee charged at time of application.
</font></span></li>
</ol>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<font face="Verdana" size="2"> </font></p>
<h3 style="text-indent: 0in; margin: 1 5" align="justify"><!--mstheme--><font color="#330099"><u>
<font face="Verdana" color="#000000">J. USE OF GYMNASIUMS</font></u><!--mstheme--></font></h3>
<p style="text-indent: 0in; margin: 1 5" align="justify"> </p>
<ol>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">Hardball
sports are not permitted in gymnasiums, for the protection of walls,
lighting fixtures, and floor surfaces. </font></span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<font face="Verdana"><b><font size="2">Food and beverages are not
permitted in gymnasiums</font></b><font size="2">. </font></font></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">No tape
may be added to the gymnasium floors or walls without the approval of
the Director of Municipal Building Maintenance or his/her designee.
</font></span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">Custodians
may change the height of an adjustable basketball backboard, with the
approval of the Director of Building Maintenance and/or Director of
Physical Education and Health. Permit holders may <b><u>not</u></b>
change the backboard heights themselves. If the desired height is other
than the standard height for that particular gym, the permit applicant
must submit the desired heights in writing on the permit application.
There is no guarantee that the request will be honored. </font></span>
</li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">
Appropriate athletic footwear is required on gymnasium floors. Black
soled shoes, cleats, certain �street or dress shoes� and spiked heals
can damage the floor surfaces. Care should be taken to remove sand and
grit from the soles of shoes to lessen damage to floor surfaces. </font>
</span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">The posted
occupancy limit may not be exceeded. </font></span></li>
</ol>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<font face="Verdana" size="2"> </font></p>
<h2 style="margin: 1 5" align="justify"><!--mstheme--><font color="#330099"><u>
<font face="Verdana" size="4" color="#000000">K. USE OF
AUDITORIUMS/PERFORMANCE CENTERS</font></u><!--mstheme--></font></h2>
<p style="margin: 1 5" align="justify"> </p>
<ol>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<font face="Verdana"><b><font size="2">Food and beverages are not
permitted in Auditoriums or Performance Centers</font></b><font size="2">.
</font></font></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">Permit
holders, at conclusion of event, should pick up performance programs and
other handouts. </font></span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">The posted
occupancy limit may not be exceeded.</font></span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">Electrical
permits are required for any change or addition to the current
electrical system/units. This includes all stage and theatrical
lighting, as well as sound systems. <b><i>Applications for electrical
permits are available at the Needham Building Department, located on the
second floor of the Department of Public Works building at </i></b>
</font></span><font face="Verdana" size="2"><i><b>470 Dedham Avenue.</b>
</i></font></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">School
equipment located in the auditorium, including musical instruments,
cannot be used without approval listed on copy of permit. </font></span>
</li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">The permit
request should include a request for length of time allowed to keep sets
or scenery in place for performance, and this request will be reviewed
by the building principal and Director of Municipal Building
Maintenance. The final determination will be based on other known uses
and needs for the space. </font></span></li>
</ol>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<font face="Verdana" size="2"> </font></p>
<h2 style="margin: 1 5" align="justify"><!--mstheme--><font color="#330099"><u>
<font face="Verdana" size="4" color="#000000">L. USE OF KITCHENS</font></u><!--mstheme--></font></h2>
<p style="margin: 1 5" align="justify"> </p>
<ol>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">If the
permit request exceeds the use of a milk chest for refrigeration, the
permit must be reviewed by the Director of School Food Services/designee
to determine whether a member of the Food Services staff must be present
during use. The School Food Services staff person would be responsible
for insuring adherence to all health and safety regulations, supervision
of proper use of the equipment; and supervision of clean-up. A fee will
be charged in the event a School Food Services staff member must be on
duty, to cover the cost of his/her time. The hourly fee is listed in
Appendix B. </font></span></li>
<li>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<span style="font-size: 12.0pt"><font face="Verdana" size="2">There is a
four-hour minimum for Food Service staff on special duty. </font></span>
</li>
</ol>
<p class="MsoNormal" style="margin: 1 5" align="justify">
<font face="Verdana" size="2"> </font></p>
<h2 style="margin: 1 5" align="justify"><!--mstheme--><font color="#330099"><u>
<font face="Verdana" size="4" color="#000000">M. USE OF TECHNOLOGY AND
AUDIO VISUAL EQUIPMENT</font></u><!--mstheme--></font></h2>
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<li>
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<span style="font-size: 12.0pt"><font face="Verdana" size="2">If a
permit request includes the use of televisions, microphones, VCR or DVD
players, or any other type of technology and/or audiovisual equipment,
the Director of Educational Technology/designee must approve the
permit. A determination will be made on the availability of the
equipment and on the need for an Educational Technology staff member to
be present during use. In the event an Educational Technology staff
person must be on duty, a fee will be charged to cover the cost of
his/her time. The hourly fee is listed in Appendix B. </font></span>
</li>
<li>
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<span style="font-size: 12.0pt"><font face="Verdana" size="2">The permit
holder is responsible for the cost of repairs needed for damage
occurring during his/her use. Failure to pay will lead to denial of
future permits for that individual and organization. </font></span>
</li>
<li>
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<span style="font-size: 12.0pt"><font face="Verdana" size="2">There is a
four-hour minimum for Educational Technology staff on special duty.
</font></span></li>
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<h1 style="margin: 1 5" align="justify"><!--mstheme--><font color="#330099">
<font face="Verdana" size="4" color="#000000"><u>N. ACCIDENTS AND DAMAGE
TO BUILDINGS</u></font><!--mstheme--></font></h1>
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<li>
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<span style="font-size: 12.0pt"><font face="Verdana" size="2">In the
event of an accident during the time of the permit, an accident form
must be completed and submitted to the Director of Municipal Building
Maintenance within twenty-four hours of the event or on the first
business day after the event. A blank accident form will be provided
with the permit. </font></span></li>
<li>
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<span style="font-size: 12.0pt"><font face="Verdana" size="2">The permit
holder is responsible for the cost of repairs needed for damage
occurring during his/her use. Failure to pay will lead to denial of
future permits for that individual and organization. </font></span>
</li>
<li>
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<span style="font-size: 12.0pt"><font face="Verdana" size="2">The permit
holder is responsible for surveying the room(s) provided by the permit
prior to use, and notifying the custodian immediately if there are any
problems that could jeopardize the safety of any individual. </font>
</span></li>
<li>
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<span style="font-size: 12.0pt"><font face="Verdana" size="2">In the
event that damage to the facility or equipment occurs, the custodian
must be notified immediately. Permit holders may not make any repairs
without the approval of the Director of Municipal Building Maintenance
or his/her designee. </font></span></li>
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