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<p align="center"><font size="7">Microsoft Word Tips</font></p>
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<p align="center"><a href="MicrosoftOfficeTips.htm">Microsoft Office Tips</a><!--mstheme--></font></td>
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<p align="center"><b><font size="4">Tips added 08/<font color="#000000">24</font>/2004</font></b></p>
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<p align="center"><span style="font-face: Courier New">
<a href="#Restore default Office settings without reinstalling the software (Word 2002 and later)">
Restore default Office settings without reinstalling the software (Word
2002 and later)</a></span><!--mstheme--></font></td>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica">
<a href="#Redefine a style to match direct formatting (Word 2002/2003)">
Redefine a style to match direct formatting (Word 2002/2003)</a><!--mstheme--></font></td>
</tr>
</table><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica">
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<p align="center"><b><font size="4">Tips added 09/07/2004</font></b></p>
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<p align="center">
<a href="#Rearrange table rows using the keyboard (Word 97/2000/2001/2002/2003)">
Rearrange table rows using the keyboard (Word 97/2000/2001/2002/2003)</a><!--mstheme--></font></td>
<td width="50%" height="9"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica">
<p align="center"><span style="font-face: Courier New">
<a href="#Change one type of section break to another (Word 97/2000/2001/2002/2003)">
Change one type of section break to another (Word 97/2000/2001/2002/2003)</a></span><!--mstheme--></font></td>
</tr>
</table><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica">
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<p align="center"><b><font size="4">Tips added 09/07/2004</font></b></p>
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<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Changing your tables horizontal position (Word 97/2000/2002/2003)">
Changing your table's horizontal position (Word 97/2000/2002/2003)</a></span><!--mstheme--></font></td>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Merge only certain records by filtering the data source (Word 97/2000/2002/2003)">
Merge only certain records by filtering the data source (Word
97/2000/2002/2003)</a></span><!--mstheme--></font></td>
</tr>
<tr>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Control the colors used to track changes (Word 97/2000/2001/2002/2003)">
Control the colors used to track changes (Word 97/2000/2001/2002/2003)</a></span><!--mstheme--></font></td>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Quickly change the direction of text in a table cell (Word 97/2000/2002/2003)">
Quickly change the direction of text in a table cell (Word<br>
97/2000/2002/2003)</a></span><!--mstheme--></font></td>
</tr>
<tr>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Create multiple drawing shapes without reselecting the shape tool (Word 97/2000/2002/2003)">
Create multiple drawing shapes without reselecting the shape tool (Word
97/2000/2002/2003)</a></span><!--mstheme--></font></td>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Take control of how Word selects words (Word 97/2000/2002/2003)">
Take control of how Word selects words (Word 97/2000/2002/2003)</a></span><!--mstheme--></font></td>
</tr>
<tr>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Create multiple references to the same footnote or endnote (Word 97/2000/2001/2002/2003)">
Create multiple references to the same footnote or endnote (Word
97/2000/2001/2002/2003)</a></span><!--mstheme--></font></td>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Use the Find And Replace feature to standardize spacing between sentences (Word 97/2000/2002/2003)">
Use the Find And Replace feature to standardize spacing between sentences
(Word 97/2000/2002/2003)</a></span><!--mstheme--></font></td>
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<p style="margin: 1 5"> </p>
<p style="margin: 1 5" align="justify"><span style="font-face: Courier New"><b>
<a name="Restore default Office settings without reinstalling the software (Word 2002 and later)">
Restore default Office settings without reinstalling the software (Word 2002 and
later)</a></b><br>
<br>
When your Microsoft Office application customizations begin to overwhelm you,
you may wish to remove them entirely. Or perhaps you've been charged with
cleaning up a former employee's PC so a new hire can begin using it. You can
easily apply a clean slate to your Office programs without reinstalling any
software. However, use these steps with care -- once your custom settings are
gone, they're gone for good. The only way to restore them is to reapply them
manually or to restore an OPS file you generated with the Save My Settings
Wizard or the Profile Wizard. To wipe away your Office customizations, just open
any Office program and then choose Help | Detect And Repair from the menu bar.
Choose the Discard My Customized Settings And Restore Default Settings check
box, and then click Start.<br>
</span></p>
<p style="margin: 1 5" align="justify"><b>
<a name="Redefine a style to match direct formatting (Word 2002/2003)">Redefine
a style to match direct formatting (Word 2002/2003)</a></b><br>
<br>
When you're creating styles for a document or template, you'll usually need to
fine-tune them a few times to perfect them. However, you don't need to go back
and modify your document's text each time you modify one of its styles. When you
modify a style, Word applies your changes to all the text that uses that style.
Better yet, modifying a style in Word 2002/2003 is easier than it ever was
before:<br>
<br>
1. Display the Styles And Formatting task pane by clicking the Styles And
Formatting button on the Formatting toolbar.<br>
<br>
2. Select any text that uses the formatting elements you wish to apply to the
existing style.<br>
<br>
3. Using the Styles And Formatting task pane's Pick Formatting To Apply list,
locate the style you wish to redefine. Hover the pointer over the style's name;
click the dropdown arrow that appears to its right, and then choose Update To
Match Selection from the resulting dropdown list.<br>
<br>
<b>
<a name="Rearrange table rows using the keyboard (Word 97/2000/2001/2002/2003)">
Rearrange table rows using the keyboard (Word 97/2000/2001/2002/2003)</a></b><br>
<br>
When you create a table in Word, you may find that after you've finished, you'd
like to rearrange the order of the table's rows. You can do so by selecting the
table row you'd like to move and then dragging it to the new location. However,
you may find it much more convenient to move table rows using the keyboard. To
do so, first select the rows you'd like to move. (If you want to move only one
row, simply click in it; there's no need to select the entire row.) Then, hold
down the [Alt][Shift] keys ([control][shift] keys on the Mac) and use the [Up
Arrow] and [Down Arrow] keys to move the row(s) to the desired position. (Tip:
You can also use this keyboard shortcut to move one or more paragraphs in your
document.)<br>
<br>
<span style="font-face: Courier New"><b>
<a name="Change one type of section break to another (Word 97/2000/2001/2002/2003)">
Change one type of section break to another (Word 97/2000/2001/2002/2003)</a></b><br>
<br>
By using section breaks to divide a document into sections, you can apply unique
page layout formatting to individual portions of your document. When you're
troubleshooting your document's layout, you may need to change one type of
section break to another. For instance, you might want to prevent a new section
from starting on a fresh page by changing it from a Next Page section break to a
Continuous section break. To change the break from one type to another, you
don't need to delete the existing break and insert a new one. Instead, choose
View | Normal to switch to Normal view. Next, position the insertion point AFTER
the section break you want to change. Choose File | Page Setup<br>
from the menu bar, and then click on the Layout tab. In the Section panel,
choose the desired break type from the Section Start dropdown list. Then, click
OK.</span></p>
<p style="margin: 1 5" align="justify"> </p>
<p style="margin: 1 5" align="justify"><span style="font-face: Courier New"><b>
<a name="Changing your tables horizontal position (Word 97/2000/2002/2003)">
Changing your table's horizontal position (Word 97/2000/2002/2003)</a></b><br>
<br>
Changing the alignment of text within a table is easy--you follow the same steps
as you would to align any other text in a document. But how do you change the
table's alignment so it's centered on the page, or positioned against the right
margin? <br>
<br>
First, select the table or click anywhere in the table. Second, select Table |
Table Properties, and ensure that the Table tab is in view. Finally, under
Alignment, choose Left, Center, or Right, and click OK. <br>
<br>
In the Table Properties dialog box, if you've selected Left under Alignment and
None under Text Wrapping, then the Indent From Left option is available. In this
area, you can specify a distance to indent the table.<br>
<br>
<b>
<a name="Control the colors used to track changes (Word 97/2000/2001/2002/2003)">
Control the colors used to track changes (Word 97/2000/2001/2002/2003)</a></b><br>
<br>
The Track Changes feature helps you keep track of all revisions made to your
document. You can turn the Track Changes feature on and off by double-clicking
on the TRK icon in the status bar, or by choosing Tools | Track Changes from the
menu bar, or by pressing [Ctrl][Shift]E. By default, Word uses a different color
to track the changes that each user makes to a document. Although you can't
assign a specific color to each individual user, you can assign the same color
for all users. You can also assign specific colors for specific types of
changes. When the revision itself is more important than knowing who made it,
this technique can make tracked changes much easier to read through. But don't
fret--regardless of the colors you assign, you can still find out who's
responsible for any tracked change by hovering the mouse<br>
pointer over it to reveal the reviewer's name in a ToolTip. </span></p>
<p style="margin: 1 5" align="justify"><span style="font-face: Courier New"><br>
To modify the color assignments for the Tracked Changes feature, choose Tools |
Options from the menu bar (Edit | Preferences on the Mac), and then click on the
Track Changes tab. Then, select the desired revision color from each available
Color dropdown list. The By Author option assigns a unique color to each user,
whereas the individual color options stay the same regardless of which user is
making the changes. Keep in mind that you can also adjust the display for
insertions, deletions, and formatting changes to distinguish these different
types of changes with their own unique revision marks. When you've finished,
click OK to return to your document. (Note: The changes you make on the Track
Changes property sheet stay in effect for all documents you access using that
particular computer. If you want other users to see tracked revisions the same
way you do, they'll need to apply the same settings in the Track Changes
property sheet.)<br>
</span></p>
<p style="margin: 1 5" align="justify"><span style="font-face: Courier New"><b>
<a name="Create multiple drawing shapes without reselecting the shape tool (Word 97/2000/2002/2003)">
Create multiple drawing shapes without reselecting the shape tool (Word
97/2000/2002/2003)</a></b><br>
<br>
When you click a button on Word's Drawing toolbar to create an object, Word
ordinarily deactivates the button as soon as you finish drawing. For example,
suppose you click the Oval button on the Drawing toolbar and draw a circle. When
you release the mouse button after drawing, Word deselects the Oval button. <br>
<br>
To avoid having to reselect a button repeatedly when you need to create a series
of the same object, just double-click on the button on the toolbar. Word then
keeps that button active until you press [Esc] or select another button. <br>
<br>
This trick also works with the AutoShape drawing tools, but you must first turn
the submenus into a floating toolbar. To do this, click the AutoShapes button
and then point to one of the choices in the pop-up menu, such as Stars And
Banners. When the submenu appears, point to the bar at the top of the submenu
and drag it away from its parent menu. When you release the mouse button, it
becomes a separate toolbar. Now you can double-click on any of the buttons on
the floating toolbar to keep that drawing tool active. When you've finished
using the floating toolbar, click its Close button. <br>
<br>
<b>
<a name="Create multiple references to the same footnote or endnote (Word 97/2000/2001/2002/2003)">
Create multiple references to the same footnote or endnote (Word
97/2000/2001/2002/2003)</a></b><br>
<br>
When you use footnotes or endnotes to credit your resources, you'll often need
to include more than one reference to the same note. The simplest way to do this
is using Word's Cross-reference feature. Begin by positioning the insertion
point where you want the footnote or endnote marker to appear. Next, choose
Insert | Reference | Cross-reference from the menu bar (Insert | Cross-reference
in Word 2000 and earlier). From the Reference Type dropdown list, choose
Footnote or Endnote, as applicable. Then, choose the note you wish to
cross-reference from the For Which [Item] list box. To make sure the
cross-reference looks exactly like the original footnote or endnote marker,
select Footnote Number (Formatted) or Endnote Number (Formatted) from the Insert
Reference To dropdown list. Next, select the Insert As Hyperlink check box to
ensure readers can access the note's information when they double-click on its
cross-reference. When you've finished, click OK. When you do, Word inserts a
dynamic NOTEREF field that cross-references your original footnote or endnote.
The cross-reference looks exactly like the original footnote or endnote marker.
If the number of the original footnote or endnote ever changes, the
cross-reference automatically updates to reflect its new number.<br>
</span></p>
<p style="margin: 1 5" align="justify"><span style="font-face: Courier New"><b>
<a name="Merge only certain records by filtering the data source (Word 97/2000/2002/2003)">
Merge only certain records by filtering the data source (Word 97/2000/2002/2003)</a></b><br>
<br>
Usually when you perform a mail merge, all of the records in the data source
file are merged with the main document. However, you might want to only merge
the data for certain records, such as only those customers from Texas. Instead
of creating a new data source file, let Word pick out those records using a
filter and then perform the merge. First, open the merge document and display
the Mail Merge toolbar. (On the Mac, if necessary, display the Data Merge
Manager toolbar.)<br>
<br>
In 2002 and 2003:<br>
Click the Mail Merge Recipients button on the Mail Merge toolbar. When you do,
Word displays the list of records in the<br>
data source. Click on the arrow in the column heading for the field you want to
filter and select the item you want to filter on. For example, to see only the
records of customers from Texas, click on the field that lists the state names
and select Texas. When you do, only records that match that criterion are
displayed. Then, click OK. Click the Merge To New Document button n the Mail
Merge toolbar to preview your merge documents. <br>
<br>
In 97, 2000, and v. X:<br>
Click the Mail Merge button (Start Mail Merge button in 2000) and then click
Query Options in the Merge dialog box. You can also access the Query Options
dialog box from the Mail Merge Helper dialog box. (On the Mac, click the Query
Options button on the Data Merge Manager toolbar.) You can specify multiple
query criteria on the Filter Records tab. To set the criteria for the filter,
click on the Filter Records tab if it isn't already active, and then choose the
field name from the Field dropdown list. For instance, choose the State field to
filter customers from a certain state. Then, select Equal To from the
corresponding Comparison dropdown list. Next, in the Compare To text box, enter
the criterion, such as the state name. Click OK to return to the Merge dialog
box (Data Merge Manager toolbar on the Mac). To create the documents in 97 and
2000, click the Merge button. In v. X, click the Merge To New Document button.<br>
<br>
When you merge the document with the filtered records, Word displays only those
that match the criteria. The filter settings remain in effect for any future
merges until you remove them. To clear the criteria you've set, open the Query
Options dialog box, click Clear All, and then click OK. <br>
<br>
<br>
<b>
<a name="Quickly change the direction of text in a table cell (Word 97/2000/2002/2003)">
Quickly change the direction of text in a table cell (Word 97/2000/2002/2003)</a></b><br>
<br>
Word's ability to change the direction of text in a table cell allows you to
manipulate the orientation of the text and still<br>
make it readable. By selecting a table cell and choosing Format | Text Direction
from the menu bar, you open the Text Direction - Table Cell dialog box. Then,
just select the text orientation you need and click OK. However, if you perform
these steps frequently, there's a quicker alternative. Simply display the Tables
And Borders toolbar, click in the table cell, and then click the Change Text
Direction button on the toolbar. Each time you click it, Word changes the
direction of the text and the button images changes to reflect the current
position (vertical down, vertical up, or horizontal).<br>
<br>
<b><a name="Take control of how Word selects words (Word 97/2000/2002/2003)">
Take control of how Word selects words (Word 97/2000/2002/2003)</a></b><br>
<br>
Selecting text is hardly a complicated task, but sometimes it can get a little
tricky. Because the mouse pointer isn't the most precise pointing device, you
may occasionally have trouble starting and ending a selection at the right
place. You might begin a selection on the second or third character of a word
when you meant to start at the beginning. Or you might over- or undershoot the
end of a word when you wanted to extend a selection exactly to its end.<br>
<br>
Fortunately, Word offers an option--Automatic Word Selection--that makes
selecting text easier. When this option is<br>
on, you can start selecting text anywhere in a word, and as soon as you extend
past the end of that word, Word selects the entire word. In addition, each time
you extend the selection into the next word, Word selects that entire word too.<br>
<br>
If you don't always want to select complete words, you may prefer to turn off
Automatic Word Selection. To do this, choose Tools | Options from the menu bar
and click on the Edit tab. (On the Mac, choose Word | Preferences from the menu
bar and then click on Edit.) Next, deselect the When Selecting, Automatically
Select Entire Word check box and click OK. You can still quickly select an
entire word when the option isn't active. Simply highlight the word you want to
begin the selection by double-clicking on it. Continue to hold down the mouse
button after you make the second click. Then, drag the mouse to extend the
selection a whole word at a time.<br>
<br>
<b>
<a name="Use the Find And Replace feature to standardize spacing between sentences (Word 97/2000/2002/2003)">
Use the Find And Replace feature to standardize spacing between sentences (Word
97/2000/2002/2003)</a></b></span></p>
<p style="margin: 1 5" align="justify"> </p>
<p style="margin: 1 5" align="justify"><span style="font-face: Courier New">How
many spaces do you type after a period? Since the advent of variable-width
fonts, many people have abandoned the traditional two spaces in favor of a
single space. But regardless of your preference, you've probably had to edit
other people's documents to conform to the convention you follow. Word's Find
And Replace feature offers a handy way to convert two spaces to one, or vice
versa, throughout a document. <br>
<br>
Let's assume you need to convert each occurrence of two spaces after a period to
one space. First, position the insertion point marker at the beginning of the
document. Next, choose Edit | Replace from the menu bar to open the Find And
Replace dialog box. In the Find What text box, type a period and two spaces.
In the Replace With text box, type a period and one space. Now, just click
Replace All. Word then scans the document and replaces each period and
double-space combination with a period and a single space. When Word displays a
message telling you how many replacements it made, click OK, and then click
Close to return to your document.</span><span style="FONT-SIZE: 10pt; font-face: Courier New"><br>
<br>
</span></p>
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