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<p align="center"><font size="7">Microsoft Power Point Tips</font></p>
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<p align="center"><a href="Index.htm">Main Page</a><!--mstheme--></font></td>
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<p align="center"><a href="MicrosoftOfficeTips.htm">Microsoft Office Tips</a><!--mstheme--></font></td>
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<p align="center"><b><font size="4">Tips added 08/<font color="#000000">24</font>/2004</font></b></p>
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<a href="#Preview a presentations author, creation date, and much more prior to opening it (PowerPoint 97/2000/2002)">Preview
a presentation's author, creation date, and much more prior to opening it
(PowerPoint 97/2000/2002)</a></span><!--mstheme--></font></td>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica">
<p align="center">
<a href="#Make sure your name is listed as the author of your presentation in the files properties (PowerPoint 97/2000/2001/2002)">
Make sure your name is listed as the author of your presentation in the
file's properties (PowerPoint 97/2000/2001/2002)</a><!--mstheme--></font></td>
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</table><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica">
</center>
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<p align="center"><b><font size="4">Tips added 09/<font color="#000000">07</font>/2004</font></b></p>
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<p align="center">
<span style="font-face: Courier New">
<a href="#Keep outside data close at hand while you design your slides (PowerPoint 97/2000/2001/2002)">
Keep outside data close at hand while you design your slides (PowerPoint
97/2000/2001/2002)</a></span><!--mstheme--></font></td>
<td width="50%"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica">
<p align="center"><span style="font-face: Courier New">
<a href="#Combine slides from multiple presentations while maintaining their original designs/backgrounds (PowerPoint 2001/2002)">
Combine slides from multiple presentations while maintaining their
original designs/backgrounds (PowerPoint 2001/2002)</a></span><!--mstheme--></font></td>
</tr>
</table><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica">
</center>
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<p align="center"><b><font size="4">Tips added 11/<font color="#000000">02</font>/2004</font></b></p>
<div align="center">
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<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Customize your outline for print by expanding or collapsing it (PowerPoint 97/2000/2001/2002)">
Customize your outline for print by expanding or collapsing it (PowerPoint
97/2000/2001/2002)</a></span><!--mstheme--></font></td>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Launch hyperlinks faster during a presentation (PowerPoint 97/2000/2002/2003)">
Launch hyperlinks faster during a presentation (PowerPoint
97/2000/2002/2003)</a></span><!--mstheme--></font></td>
</tr>
<tr>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#asily draw multiple perfect squares on a slide (PowerPoint 97/2000/2002/2003)">
Easily draw multiple perfect squares on a slide (PowerPoint
97/2000/2002/2003)</a></span><!--mstheme--></font></td>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Regain more text-selecting flexibility (PowerPoint 97/2000/2002/2003)">
Regain more text-selecting flexibility (PowerPoint 97/2000/2002/2003)</a></span><!--mstheme--></font></td>
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<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Hiding the popup menu button during a presentation (PowerPoint 97/2000/2001/2002)">
Hiding the popup menu button during a presentation (PowerPoint
97/2000/2001/2002)</a></span><!--mstheme--></font></td>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Three ways to quickly select multiple objects on a slide (PowerPoint 97/2000/2002/2003)">
Three ways to quickly select multiple objects on a slide<br>
(PowerPoint 97/2000/2002/2003)</a></span><!--mstheme--></font></td>
</tr>
<tr>
<td width="100%" colspan="2" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica">
<span style="font-face: Courier New">
<a href="#Use a digital photograph as a background in your presentation (PowerPoint 97/2000/2001/2002)">
Use a digital photograph as a background in your presentation (PowerPoint
97/2000/2001/2002)</a></span><!--mstheme--></font></td>
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</table><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica">
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<p align="center"> </p>
<p align="left"><span style="font-face: Courier New"><b>
<a name="Preview a presentations author, creation date, and much more prior to opening it (PowerPoint 97/2000/2002)">Preview
a presentation's author, creation date, and much more prior to opening it
(PowerPoint 97/2000/2002)</a></b><br>
<br>
If you want to know who created a presentation, what it's title
is, or when the last time it was updated, you can easily do so
without even opening the file. First, launch PowerPoint and
choose File | Open from the menu bar. Next, locate and select the
slide show in which you're interested in the Open dialog box.
Then, click on the arrow next to the Views button on the Open
dialog box's toolbar and choose Properties. When you do so, the
view in the dialog box changes to reveal information such as the
file's title and author, the number of revisions the file has
been through, and the time and date it was created. Click Open to
open the slide show, or click Cancel to exit the dialog box
without opening the file.</span></p>
<p align="left"><b>
<a name="Make sure your name is listed as the author of your presentation in the files properties (PowerPoint 97/2000/2001/2002)">
Make sure your name is listed as the author of your presentation in the file's
properties (PowerPoint 97/2000/2001/2002)</a></b><br>
<br>
You don't want to send out a slide show with someone else's name listed as its
author in the file's properties. To make sure your name appears as the author
for all future presentations, open PowerPoint and choose Tools | Options (Edit |
Preferences on the Mac) from the menu bar. Click on the General tab (Advanced
tab on the Mac), type your name in the Name text box in the User Information
panel, and click OK. To change your name for the active presentation only,
choose File | Properties from the menu bar, and then type your name in the
Author field on the Summary tab. Click OK to exit the dialog box and save your
file. Now your name will appear in the Author field for the active presentation
only. (Note that the Saved By field won't be changed in the Summary preview
panel unless you update the author settings in the Options dialog box).<br>
<span style="font-face: Courier New"><br>
<b>
<a name="Keep outside data close at hand while you design your slides (PowerPoint 97/2000/2001/2002)">
Keep outside data close at hand while you design your slides (PowerPoint
97/2000/2001/2002)</a></b><br>
<br>
If you find yourself frequently referencing outside data while you create your
PowerPoint slides (such as content located in a Word document, Excel workbook,
or even another PowerPoint presentation), you may want to consider linking to
your slide with an unobtrusive custom icon. To do so, first navigate to the
slide your working on in Slide or Normal view, and then choose Insert | Object
from the PowerPoint menu bar. Select the Create From File option button, and
then click the Browse button (unnecessary on the Mac). Navigate to and select
the file you want easily accessible in the Browse dialog box (Insert As Object
dialog box on the Mac), and then click OK (Insert on the Mac).<br>
Select the Link check box to make sure you're always looking at updated content
(unavailable on the Mac), and then select the Display As Icon check box so you
can easily hide the content when you don't need it. If you're using PowerPoint
97/2000/2002 and you're linking several documents of the same type, you may want
to customize the icons to help differentiate the linked files. To do so, click
the Change Icon button in the Insert Object dialog box and use the resulting
Change Icon dialog box to select a new icon. Finally, click OK to exit the
Insert Object dialog box and return to your slide. Now the data isn't in your
way as you design your slide, yet it's only a click away whenever you want to
reference it. (If you want to keep the icon in your file while you present the
slides, yet you want it to remain unseen to your audience, simply drag the icon
off to the side of your slide.)</span><span style="FONT-SIZE: 10pt; font-face: Courier New"><br>
</span></p>
<p align="left"><span style="font-face: Courier New"><b>
<a name="Combine slides from multiple presentations while maintaining their original designs/backgrounds (PowerPoint 2001/2002)">
Combine slides from multiple presentations while maintaining their original
designs/backgrounds (PowerPoint 2001/2002)</a></b><br>
<br>
When you insert a slide from a secondary presentation into your file, you'll
often want to keep the imported slide's original formatting and design template.
This keeps your primary design template from making unwanted design adjustments
to the inserted slide. Fortunately, since PowerPoint 2001 and PowerPoint 2002
both allow multiple design templates, keeping the source formatting for inserted
slides is now possible. To do so, open your primary presentation in PowerPoint
and choose Insert | Slides From Files.<br>
<br>
If you're using PowerPoint 2002, click the Browse button in the Slide Finder
dialog box, navigate to and select the secondary presentation that contains the
slide you want to import, and then click Open. Next, select the slide you want
in the Select Slides panel of the Slide Finder, select the Keep Source
Formatting check box, click Insert, and then click Close. Repeat as many times
as necessary to import secondary slides and secondary design templates.</span></p>
<p align="left"><span style="font-face: Courier New"><br>
If you're using PowerPoint 2001, navigate to and select the presentation file in
the Choose A File dialog box, select the<br>
Select Slides To Insert option button (even if you want to insert all of the
slides), and then click Open. Next, select the slide you want to import in the
Slide Finder dialog box, select the Keep Design Of Original Slide Or Slides
check box, click the Insert button, and then click Done.</span><span style="FONT-SIZE: 10pt; font-face: Courier New"><br>
</span></p>
<p align="left"><span style="font-face: Courier New"><b>
<a name="Customize your outline for print by expanding or collapsing it (PowerPoint 97/2000/2001/2002)">
Customize your outline for print by expanding or collapsing it (PowerPoint
97/2000/2001/2002)</a></b><br>
<br>
The next time you want to print the basics from your presentation without
printing all of your slides, try printing<br>
just your outline. You can distribute your outline as handouts, use it as notes
to yourself while rehearsing or presenting the slide show, or share it with your
peers to quickly update them about your slide show. To print an outline, open
your<br>
presentation in PowerPoint, and then click either the Normal View or Outline
View buttons, or expand the Outline pane if you're using PowerPoint 2002. If you
want to print only your slide titles, click the Collapse All button on the
Outline toolbar. To print the body content of a particular slide while keeping
everything else collapsed, position your insertion point in the title of the
slide and click the Expand button. If you want to print everything in your
outline, click the Expand All button. Once you've formatted your Outline view
the way you want it to appear on the printed page, choose File | Print from the
menu bar. Finally, select Outline View from the Print What dropdown list in the
Print dialog box, and then click OK.<br>
</span></p>
<p align="left"><span style="font-face: Courier New">E<b><a name="asily draw multiple perfect squares on a slide (PowerPoint 97/2000/2002/2003)">asily
draw multiple perfect squares on a slide (PowerPoint 97/2000/2002/2003)</a></b><br>
<br>
You may think that it's difficult to draw a geometrically perfect square using
the Rectangle tool on the Drawing<br>
toolbar--after all, it isn't called the Square tool. However, with a simple
adjustment, you can draw multiple squares with<br>
ease. Just click the Rectangle button to activate the drawing tool and hold down
the [Shift] key while you draw on your slide. To draw multiple squares without
having to click the Rectangle button after you draw each one, double-click on
the Rectangle button and draw one square. Then, position your insertion point at
the place on your slide where you wish to add another square and click the left
mouse button. You can continue to add additional squares by clicking your mouse.
To stop adding squares to the slide, press [Esc].<br>
</span></p>
<p align="left"><span style="font-face: Courier New"><b>
<a name="Hiding the popup menu button during a presentation (PowerPoint 97/2000/2001/2002)">
Hiding the popup menu button during a presentation (PowerPoint
97/2000/2001/2002)</a></b><br>
<br>
The popup menu button that appears in the bottom-left corner of your slides in
Slide Show view can be helpful during a<br>
presentation, but it can also be distracting. Fortunately, hiding it so your
audience doesn't have to see it on every slide is a simple procedure. For
PowerPoint 97/2000/2002, choose Tools | Options to launch the Options dialog
box. Click on the View tab, deselect the Show Popup Menu Button check box in the
Slide Show panel and click OK. In PowerPoint 2001, choose Edit | Preferences to
launch the Preferences dialog box, click on the View tab, select No Slide Show
Controls from the spin box in the Slide Show panel and click OK. Now the next
time you watch your presentation in Slide Show view the bottom-left corner of
your slide will be clean of and unimpeded by the popup menu button.<br>
<br>
If you'd rather leave the popup menu button displayed by default, you can
temporarily hide it during a presentation. To do so, simply press [Ctrl]H ([command]H
on the Mac) to hide the button, and then press [Ctrl]A ([command]A on the Mac)
to make it reappear. Note that these keyboard shortcuts also make the arrow on
your slide disappear and reappear.<br>
</span></p>
<p align="left"><span style="font-face: Courier New"><b>
<a name="Launch hyperlinks faster during a presentation (PowerPoint 97/2000/2002/2003)">
Launch hyperlinks faster during a presentation (PowerPoint 97/2000/2002/2003)</a></b><br>
<br>
When you click on a hyperlink during a presentation, sometimes you feel like the
file's host program takes forever to launch. You should prepare for this wait
and have material to stall with so that there's no awkward silence. But there's
also another remedy to the situation. Prior to the start of the slideshow, open
the host application of the file that you have hyperlinked on one of your
slides, such as QuickTime. Then, when it's time to launch the file or movie, the
lag time is greatly reduced and your presentation appears more seamless.<br>
</span></p>
<p align="left"><span style="font-face: Courier New"><b>
<a name="Regain more text-selecting flexibility (PowerPoint 97/2000/2002/2003)">
Regain more text-selecting flexibility (PowerPoint 97/2000/2002/2003)</a></b><br>
</span></p>
<p align="left"><span style="font-face: Courier New">It can be frustrating
trying to select text for editing in PowerPoint, since by default, when you try
to select individual<br>
characters, the application instead selects the entire word. Fortunately, you
can easily turn off this feature, if it becomes<br>
more of a hassle than a benefit. To turn off automatic word selection, choose
Tools | Options (PowerPoint | Preferences on the Mac) and then click on the Edit
tab. Next, deselect the When Selecting, Automatically Select Entire Word check
box (the Automatic Word Selection check box in PowerPoint 97) to turn off this
feature. Click OK to save your new settings and close the Options dialog box
(Preferences dialog box on the Mac). Now you can select individual characters in
a word without having to select the whole word.<br>
<br>
<b>
<a name="Three ways to quickly select multiple objects on a slide (PowerPoint 97/2000/2002/2003)">
Three ways to quickly select multiple objects on a slide (PowerPoint
97/2000/2002/2003)</a></b><br>
<br>
Most PowerPoint users know the shortcut keys for selecting all the objects on a
slide is [Ctrl]A ([command]A on the Mac). This is especially helpful if you want
to ensure that you've selected objects that overlap or lie underneath other
slide objects. What many users don't know is that you can use this select-all
shortcut, even if what you really want is to select most of the slide
objects. If one slide object is selected and you hold down the [Shift] key as
you click on additional objects, all of the objects you click on are then
selected. If you accidentally click on the wrong object, click on it a second
time and it's deselected. This concept also works with the select-all feature.
Simply press [Ctrl]A ([command]A on the Mac) to select all the objects on your
slide and then click on the objects you don't want to deselect them. Working
backwards like this can save a lot of time and hassle on complex slides.<br>
</span></p>
<p align="left"><span style="font-face: Courier New"><b>
<a name="Use a digital photograph as a background in your presentation (PowerPoint 97/2000/2001/2002)">
Use a digital photograph as a background in your presentation (PowerPoint
97/2000/2001/2002)</a></b><br>
<br>
Creating a custom slide background from a digital photograph can create a unique
backdrop for your presentation, and it can keep the image out of the way while
you create your other slide elements. To paint your slide with a photograph,
first choose Format | Background or right-click ([Ctrl]-click on a Mac) on the
slide and select background from the shortcut menu to launch the Background
dialog box. Next, choose Fill Effects from the background Fill panel's dropdown
list and click on the Picture tab in the resulting Fill Effects dialog box.
Then, click Select Picture, navigate to and select your saved image file in the
resulting Select Picture dialog box, and click Insert. If your image is
compatible you should now see a small sample of it on the Picture property sheet
in the Fill Effects dialog box. Click OK to return to the Background dialog box
and click Apply To All to fix the image to the background of all your slides, or
click Apply to set it to just the current slide's background.<br>
</span></p>
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