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<p align="center"><font size="7">Microsoft Outlook Tips</font></p>
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<p align="center"><a href="MicrosoftOfficeTips.htm">Microsoft Office Tips</a><!--mstheme--></font></td>
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<p align="center"><b><font size="4">Tips added 08/<font color="#000000">24</font>/2004</font></b></p>
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<a href="#Easily replicate company information for new contacts (2000/2002/2003)">
Easily replicate company information for new contacts (2000/2002/2003)</a><!--mstheme--></font></td>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica">
<a href="#Save attachments from your Outlook messages the easy way (2000/2002/2003)">
Save attachments from your Outlook messages the easy way (2000/2002/2003)</a><!--mstheme--></font></td>
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<p style="margin: 1 5"> </p>
<p align="center"><b><font size="4">Tips added 08/<font color="#000000">31</font>/2004</font></b></p>
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<a href="#Create a new address book entry in Outlook (2000/2002/2003)">
Create a new address book entry in Outlook (2000/2002/2003)</a><!--mstheme--></font></td>
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<p align="center"><span style="font-face: Courier New">
<a href="#Add a picture to a Contact entry in Outlook (2003)">Add a
picture to a Contact entry in Outlook (2003)</a></span><!--mstheme--></font></td>
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<p align="center"><b><font size="4">Tips added 11/<font color="#000000">02</font>/2004</font></b></p>
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<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Apply text effects to your email messages in Outlook (2000/2002/2003)">
Apply text effects to your email messages in Outlook (2000/2002/2003)</a></span><!--mstheme--></font></td>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Determine how a Contacts name displays in Outlook (2002/2003)">
Determine how a Contact's name displays in Outlook (2002/2003)</a></span><!--mstheme--></font></td>
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<a href="#Assign an existing Outlook task to someone else (2000/2002/2003)">
Assign an existing Outlook task to someone else (2000/2002/2003)</a></span><!--mstheme--></font></td>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Easily display the Folder List in Outlook (2003)">Easily display
the Folder List in Outlook (2003)</a></span><!--mstheme--></font></td>
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<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Change the priority of a received message in Outlook (2000/2002/2003)">
Change the priority of a received message in Outlook (2000/2002/2003)</a></span><!--mstheme--></font></td>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Have Outlook automatically fill in meeting dates and times (2000/2002/2003)">
Have Outlook automatically fill in meeting dates and times
(2000/2002/2003)</a></span><!--mstheme--></font></td>
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<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Create a rule from an existing message in Outlook (2000/2002/2003)">
Create a rule from an existing message in Outlook (2000/2002/2003)</a></span><!--mstheme--></font></td>
<td width="50%" align="center"><!--mstheme--><font face="Trebuchet MS, Arial, Helvetica"><span style="font-face: Courier New">
<a href="#Send your Outlook Contacts with a few mouse clicks (2000/2002/2003)">
Send your Outlook Contacts with a few mouse clicks (2000/2002/2003)</a></span><!--mstheme--></font></td>
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<p style="margin: 1 5"> </p>
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<p style="margin: 1 5"><b>
<a name="Easily replicate company information for new contacts (2000/2002/2003)">
Easily replicate company information for new contacts (2000/2002/2003)</a></b><br>
<br>
Why do extra work when you don't have to? When entering multiple contacts with
the same company information (company name, address, and phone number, for
example), there's no reason to create a new Contacts entry from scratch each
time. Instead, open an existing contact with the same information and choose
Actions | New Contact From Same Company from the Contact form's menu bar. The
company name, business phone number, business fax, and<br>
business address all appear in the new form (if they were in the original);
Outlook clears all other information for the new contact so you can fill it in.<br>
</p>
<p style="margin: 1 5"><b>
<a name="Save attachments from your Outlook messages the easy way (2000/2002/2003)">
Save attachments from your Outlook messages the easy way (2000/2002/2003)</a></b><br>
<br>
It can be cumbersome to individually save multiple attachments from an email
message. You can, however, save several at once. First, open the email that
contains the attachments you want to save. Right-click in the empty area next to
the last attachment in the Attachments line. Choose Select All from the
resulting shortcut menu. (If you only want to save specific attachments, click
on the first file to save, hold down the [Shift] key, and then click on all the
other files you want to save.) Next, right-click and choose Copy. In Windows,
browse to where you'd like to save your files, and then press [Ctrl]V. That's
all there is to it!<br>
</p>
<p style="margin: 1 5"><b>
<a name="Create a new address book entry in Outlook (2000/2002/2003)">Create a
new address book entry in Outlook (2000/2002/2003)</a></b><br>
<br>
Depending on how you organize your items in Outlook, you may want to add new
entries to an address book. Perhaps you belong to a club and want to add
members' information to one book. To do so, first click on the Inbox folder in
the Folder List (click on the Mail icon in the Navigation Pane in 2003). Next,
launch a new Message form by clicking the New button on the Standard toolbar.
Click either the To, Cc, or Bcc button in the Message form. Then, click the New
button in the Select Names dialog box and select New Contact from the Select The
Entry Type list box. In the New Entry dialog box, choose the address book that
you want to save the new entry in from the In The dropdown list in the Put This
Entry section, and then click OK. Enter the contact's information in the form
that displays, and then click either OK or Save And Close (depending on which
form displays).</p>
<p style="margin: 1 5"> </p>
<p style="margin: 1 5"><span style="font-face: Courier New"><b>
<a name="Add a picture to a Contact entry in Outlook (2003)">Add a picture to a
Contact entry in Outlook (2003)</a></b><br>
<br>
Outlook 2003 allows you to place a picture or graphic on a Contact's entry. Open
the Contact and then double-click on the image in the middle of the form. In the
Add Contact Picture dialog box, browse to the graphic file you'd like to add and
then click OK. Finally, click Save And Close in the Contact form's toolbar. Now
when you display this Contact, Outlook also displays the image.<br>
</span></p>
<p style="margin: 1 5"><span style="font-face: Courier New"><b>
<a name="Apply text effects to your email messages in Outlook (2000/2002/2003)">
Apply text effects to your email messages in Outlook (2000/2002/2003)</a></b><br>
<br>
Variety is the spice of life, so why have your email messages look like everyone
else's? It's easy to add a little variety to<br>
your messages with the help of text effects. First, we must set Word as our
email editor. To do so, choose Tools | Options from the Outlook menu bar. Next,
clik on the Mail Format tab and select the Use Microsoft Word To Edit E-mail
Messages check box (the name of the check box varies depending on your versions
of Outlook and Word). Then, click OK. At this point, create a new message and
enter some text in the message area. Next, select all or some of your text,
depending on what text you want to apply a special effect to. Then, select
Format | Font from the message form's menu bar. Next, click on the Text Effects
tab, select a text effect from the Animations list box, and click OK.</span><span style="FONT-SIZE: 10pt; font-face: Courier New"><br>
</span></p>
<p style="margin: 1 5"><span style="font-face: Courier New"><b>
<a name="Assign an existing Outlook task to someone else (2000/2002/2003)">
Assign an existing Outlook task to someone else (2000/2002/2003)</a></b><br>
<br>
If you've created a task for yourself, but then want to assign it to someone
else, it's easy. For example, it's decided that a project team member will take
over some of your previous responsibilities, so you need to reassign some
existing tasks. To begin, click on the Tasks folder in the Folder List (click on
the Tasks icon in the Navigation Pane in 2003), and then double-click on the
task you want to reassign. Click the Assign Task button on the Task form's
Standard toolbar. Next, enter a recipient in the To text field. Enter text in
the message area of the form, and adjust the Due Date and Start Date if
necessary. Select the Keep An Updated Copy Of The Task On My Task List and the
Send Me A Status Report When The Task Is Complete check boxes only if you'd like
to stay informed of the task's status. Change the Priority<br>
and % Complete settings as well where needed. Click Send, and the recipient
receives the task request. Once the recipient accepts the task, you receive a
message stating that the recipient accepted it. When you open the message, the
task updates accordingly in your Task list.</span><span style="FONT-SIZE: 10pt; font-face: Courier New"><br>
</span></p>
<p style="margin: 1 5"><span style="font-face: Courier New"><b>
<a name="Change the priority of a received message in Outlook (2000/2002/2003)">
Change the priority of a received message in Outlook (2000/2002/2003)</a></b><br>
<br>
You may want to change a message's priority to High so that it stands out in
your Inbox or for sorting purposes. To do so,<br>
right-click on the message and choose Options from the resulting shortcut menu.
Next, select High from the Importance dropdown list in the Message Settings area
of the Message Options dialog box. Finally, click Close and then click Yes when
Outlook asks if you'd like to save changes.</span><span style="FONT-SIZE: 10pt; font-face: Courier New"><br>
</span></p>
<p style="margin: 1 5"><span style="font-face: Courier New"><b>
<a name="Create a rule from an existing message in Outlook (2000/2002/2003)">
Create a rule from an existing message in Outlook (2000/2002/2003)</a></b><br>
<br>
Rules can be time-consuming to create, so use this shortcut to save precious
time. Create a rule from an existing message by either right-clicking on the
message in the message list and choosing Create Rule (not available in 2000), or
by opening the message and choosing Actions | Create Rule from the Message
form's menu bar.</span><span style="FONT-SIZE: 10pt; font-face: Courier New"><br>
</span></p>
<p style="margin: 1 5"><span style="font-face: Courier New"><b>
<a name="Determine how a Contacts name displays in Outlook (2002/2003)">
Determine how a Contact's name displays in Outlook (2002/2003)</a></b><br>
<br>
When you add a new contact to Outlook and then enter that person's name in the
To text box of a Message or Request form, the email address often follows the
contact's name. Sometimes, you may not want this to display. Click on the
Contacts folder in the Folder List (click on the Contacts icon in the Navigation
Pane in 2003), and then open the Contact you want to change. In the Display As
text box, enter the Contact's display name as you'd like it to appear. Then,
click Save And Close on the form's toolbar to save your changes.</span><span style="FONT-SIZE: 10pt; font-face: Courier New"><br>
<br>
</span><span style="font-face: Courier New"><b>
<a name="Easily display the Folder List in Outlook (2003)">Easily display the
Folder List in Outlook (2003)</a></b><br>
<br>
If you're used to working with the Folder List and want to continue to do so in
Outlook 2003, it's easy to accomplish. Click on the Configure Buttons icon at
the bottom of the Navigation Pane. Choose Add Or Remove Buttons | Folder List.
Then, click on the Folder List icon in the Navigation Pane. Or, you can simply
choose Go | Folder List from the Outlook menu bar. Once you click on another
icon in the Navigation Pane, however, the Folder List disappears and you have to
manually display it again. For some actions, such as working with public
folders, the Folder List must show.<br>
</span></p>
<p style="margin: 1 5"><span style="font-face: Courier New"><b>
<a name="Have Outlook automatically fill in meeting dates and times (2000/2002/2003)">
Have Outlook automatically fill in meeting dates and times (2000/2002/2003)</a></b><br>
<br>
When you create an appointment or meeting request, you must fill in start and
end dates and times so recipients know when to meet. If you click on a specific
day and time in the Calendar and then click the New button to launch a blank
Appointment form, Outlook automatically fills in the date and time you selected
on your Calendar. You may need to adjust the End Time text box value, depending
on the length of the appointment or meeting.<br>
</span></p>
<p style="margin: 1 5"><span style="font-face: Courier New"><b>
<a name="Send your Outlook Contacts with a few mouse clicks (2000/2002/2003)">
Send your Outlook Contacts with a few mouse clicks (2000/2002/2003)</a><br>
<br>
</b>You can send an Outlook Contact directly from the Contacts folder. Simply,
right-click on the contact to email and choose Forward from the resulting
shortcut menu. At that point, a new Message form launches with the contact's
name automatically entered in the Subject text box.<br>
<br>
The recipient can easily save the Contact. First, open the email message that
contains the Contact. Next, double-click on the Contact icon in the message.
Finally, click the Save And Close button in the Contact form, and then Outlook
saves the Contact to the recipients default location for new entries.<br>
</span></p>
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