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text='''AAS Led Conference Planning Schedule'''%0aAttach:Conference_planning_schedule.xls%0a			%0a|| border=1%0a||!Schedule Date ||!Event ||!Responsibility ||!Comments ||%0a||- 20 months ||Site visit ||GC || ||%0a||- 20 months ||Sign contract with hotel ||AAS ||Signed by AAS HQ, Executive Director (Jim Kirkpatrick) ||%0a||- 16 months ||AIAA Cosponsorship approval form ||GC ||Complete form and submit to Emily Springer at AIAA || %0a||- 15 months ||Open conference account ||GC ||  ||%0a||- 12 months ||Finalize call for papers  ||TC ||  ||%0a||- 12 months ||Present update to committee, get inputs and session chairs ||GC/TC ||  ||%0a||- 11 months ||Call for papers submitted to AIAA and AAS for periodicals and web sites ||TC ||The conference should be listed in the AIAA meetings schedule in Aerospace America starting 11 months prior to the conference.  It is also listed in the Upcoming Meetings Schedule in the AAS Space Times in their issue 10-11 months prior to the conference.  The Call for Papers should appear in the issue of Aerospace America and the issue of Space Times 9-10 months prior to the conference. ||%0a||- 11 months ||Selection of off site event ||GC || ||%0a||- 10 months ||Initial budget preparation ||GC || ||%0a||- 8 months ||Update WAS email list with AAS HQ membership list ||TC/WAS ||POC Diane Thompson at AAS HQ ||%0a||- 8 months ||Finalize budget ||GC || || %0a||- 8 months ||Post registration and hotel information to website ||GC/WAS ||POC Shannon Coffey at NRL ||%0a||- 7 months ||Open abstract submittal system ||TC/WAS ||POC Shannon Coffey at NRL ||%0a||- 6 months||Report to committees, call for session chairs ||GC/TC ||  ||%0a||- 160 days||First email announcing Call for Papers||TC/WAS ||Use the email list provided by TAS or WAS || %0a||- 130 days ||Second email reminder for abstracts||TC || ||%0a||- 120 days ||Abstract deadline||TC || ||%0a||- 120 days ||Final decision to hotel on 4th day, 4 concurrent sessions ||GC || ||%0a||- 115 days ||Initial contact of prospective session chairs / subject matter reviewers ||TC || ||%0a||- 110 days ||Tentative session schedule, assign prospective session chairs / subject matter reviewers ||TC || ||%0a||- 95 days ||Review of abstracts complete and rejection notices sent||TC || ||%0a||- 90 days ||Reception menu final with hotel ||GC || ||%0a||- 90 days ||Preliminary program schedule organized ||TC || ||%0a||- 90 days ||Preliminary program posted to web site||TC/WAS ||POC Shannon Coffey at NRL ||%0a||- 85 days ||Acceptance letter sent with preliminary author instructions and link to preliminary program on web site ||TC || ||%0a||-75 days ||Updated conference program to include local information ||TC/GC/WAS ||POC Shannon Coffey at NRL ||%0a||-75 days ||Primary correspondence / instructions to authors ||TC || ||%0a||-75 days ||Establish credit with hotel ||GC || ||%0a||- 60 days ||Final coordination with hotel, tax exempt status, billing procedures, cocktail party, cookout, committee lunches, AV equipment, reservation status ||GC || ||%0a||- 45 days ||Open local bank account ||GC || ||%0a||- 30 days ||Deadline for lodging reservations ||attendees || ||%0a||- 21 days ||Final program sent to printer ||TC/GC || ||%0a||- 10 days ||Printed program and equipment sent to hotel ||TC/GC || ||%0a||- 5 days ||Preprint manuscript upload deadline ||TC || ||%0a||- 4 days ||Review all preprints for forfeitures and send notices ||TC || ||%0a||- 3 days ||Email all registrants regarding preprint availability ||TC || || %0a||0 days ||Conference starts ||GC/TC || ||%0a||+ 4 days ||Conference ends ||GC/TC || ||%0a||+ 18 days ||Final (camera-ready) manuscript upload deadline ||TC || ||%0a||+ 30 days ||Final (camera-ready) manuscripts reviewed and sent to publisher ||TC ||POC Bob Jacobs, Univelt ||%0a||+ 75 days ||CD-ROM version of proceedings mailed ||TC || ||%0a||+ 100 days ||Printed version of proceedings mailed ||TC || ||%0a%0a
time=1244756322
author:1244756322=fhoots
diff:1244756322:1244755329:=2c2%0a%3c Attach:Conference_planning_schedule.xls%0a---%0a> Attach:AAS_led_conference_planning.xls%0a
host:1244756322=130.221.145.5
author:1244755329=fhoots
diff:1244755329:1244755287:=39c39%0a%3c ||- 5 days ||Preprint manuscript upload deadline ||TC || ||%0a---%0a> ||- 5 days ||Preprint manuscript upload deadline || TC || ||%0a
host:1244755329=130.221.145.5
author:1244755287=fhoots
diff:1244755287:1244755226:=36c36%0a%3c ||- 30 days ||Deadline for lodging reservations ||attendees || ||%0a---%0a> ||- 30 days ||Deadline for room reservations ||attendees || ||%0a
host:1244755287=130.221.145.5
author:1244755226=fhoots
diff:1244755226:1244755146:=29c29%0a%3c ||- 90 days ||Preliminary program posted to web site||TC/WAS ||POC Shannon Coffey at NRL ||%0a---%0a> ||- 90 days ||Preliminary program posted to web site||TC/WAS || POC Shannon Coffey at NRL ||%0a
host:1244755226=130.221.145.5
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diff:1244755146:1244755123:=20c20%0a%3c ||- 160 days||First email announcing Call for Papers||TC/WAS ||Use the email list provided by TAS or WAS || %0a---%0a> ||- 160 days||First email announcing Call for Papers||TC/WAS ||Use the email list provied by TAS or WAS || %0a
host:1244755146=130.221.145.5
author:1244755123=fhoots
diff:1244755123:1244755007:=20c20%0a%3c ||- 160 days||First email announcing Call for Papers||TC/WAS ||Use the email list provied by TAS or WAS || %0a---%0a> ||- 160 days||First email announcing Call for Papers||TC/WAS ||Usee the email list provied by TAS or WAS || %0a
host:1244755123=130.221.145.5
author:1244755007=fhoots
diff:1244755007:1244754966:=27c27%0a%3c ||- 90 days ||Reception menu final with hotel ||GC || ||%0a---%0a> ||- 90 days ||Reception menu final with hotel ||GC ||%0a43c43%0a%3c ||+ 4 days ||Conference ends ||GC/TC || ||%0a---%0a> ||+ 4 days ||Conference ends ||GC/TC ||%0a
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diff:1244754966:1244754959:=
host:1244754966=130.221.145.5
author:1244754959=fhoots
diff:1244754959:1244754894:=39c39%0a%3c ||- 5 days ||Preprint manuscript upload deadline || TC || ||%0a---%0a> ||- 5 days ||Preprint manuscript upload deadline || TC ||%0a42c42%0a%3c ||0 days ||Conference starts ||GC/TC || ||%0a---%0a> ||0 days ||Conference starts ||GC/TC ||%0a
host:1244754959=130.221.145.5
author:1244754894=fhoots
diff:1244754894:1244753635:=17c17%0a%3c ||- 8 months ||Post registration and hotel information to website ||GC/WAS ||POC Shannon Coffey at NRL ||%0a---%0a> ||- 8 months ||Post registration and hotel infromation to website ||GC/WAS ||POC Shannon Coffey at NRL ||%0a19a20%0a> ||- 7 months ||Second mailing: call for papers ||GC ||AAS will send to their mailing list.  Also use Astrodynamics List Serv.  Post on AstroWiki. ||%0a32,41c33,39%0a%3c ||-75 days ||Primary correspondence / instructions to authors ||TC || ||%0a%3c ||-75 days ||Establish credit with hotel ||GC || ||%0a%3c ||- 60 days ||Final coordination with hotel, tax exempt status, billing procedures, cocktail party, cookout, committee lunches, AV equipment, reservation status ||GC || ||%0a%3c ||- 45 days ||Open local bank account ||GC || ||%0a%3c ||- 30 days ||Deadline for room reservations ||attendees || ||%0a%3c ||- 21 days ||Final program sent to printer ||TC/GC || ||%0a%3c ||- 10 days ||Printed program and equipment sent to hotel ||TC/GC || ||%0a%3c ||- 5 days ||Preprint manuscript upload deadline || TC ||%0a%3c ||- 4 days ||Review all preprints for forfeitures and send notices ||TC || ||%0a%3c ||- 3 days ||Email all registrants regarding preprint availability ||TC || || %0a---%0a> ||-75 days ||Final correspondence with authors ||TC || %0a> ||-75 days ||Establish credit with hotel ||GC ||%0a> ||- 60 days ||Finalize program to printers ||TC/GC ||%0a> ||- 60 days ||"Final coordination with hotel, tax exempt status, billing procedures, cocktail party, cookout, committee lunches, AV equipment, reservation status" ||GC ||%0a> ||- 60 days ||Third mailing: general conference information ||GC ||AAS will send to their mailing list.  Also use Astrodynamics List Serv.  Post on AstroWiki. ||%0a> ||- 45 days ||Open local bank account ||GC ||%0a> ||- 30 days ||Deadline for room reservations ||attendees ||%0a44,47d41%0a%3c ||+ 18 days ||Final (camera-ready) manuscript upload deadline ||TC || ||%0a%3c ||+ 30 days ||Final (camera-ready) manuscripts reviewed and sent to publisher ||TC ||POC Bob Jacobs, Univelt ||%0a%3c ||+ 75 days ||CD-ROM version of proceedings mailed ||TC || ||%0a%3c ||+ 100 days ||Printed version of proceedings mailed ||TC || ||%0a
host:1244754894=130.221.145.5
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diff:1244753635:1244752620:=19c19%0a%3c ||- 6 months||Report to committees, call for session chairs ||GC/TC ||  ||%0a---%0a> ||- 6 months ||Report to committees, call for session chairs ||GC/TC ||  ||%0a21,27c21,33%0a%3c ||- 160 days||First email announcing Call for Papers||TC/WAS ||Usee the email list provied by TAS or WAS || %0a%3c ||- 130 days ||Second email reminder for abstracts||TC || ||%0a%3c ||- 120 days ||Abstract deadline||TC || ||%0a%3c ||- 120 days ||Final decision to hotel on 4th day, 4 concurrent sessions ||GC || ||%0a%3c ||- 115 days ||Initial contact of prospective session chairs / subject matter reviewers ||TC || ||%0a%3c ||- 110 days ||Tentative session schedule, assign prospective session chairs / subject matter reviewers ||TC || ||%0a%3c ||- 95 days ||Review of abstracts complete and rejection notices sent||TC || ||%0a---%0a> ||- 5 months ||Abstracts due ||TC || %0a> ||- 120 days ||Abstracts extended due date ||TC || %0a> ||- 120 days ||Tentative session schedule ||TC || %0a> ||- 120 days ||"Final decision to hotel on 4th day, 4 concurrent sessions" ||GC || %0a> ||- 120 days ||Selection of session chairs ||TC || %0a> ||- 120 days ||Abstracts to session chairs ||TC || %0a> ||- 120 days ||Arrangements with Jacobs for title page and author instruction ||TC || %0a> ||- 95 days ||Review by session chairs for accept/reject ||TC || %0a> ||- 90 days ||Submit calendar input to publish conference on both the AAS and AIAA web sites||TC || %0a> ||- 90 days ||Finalize program ||TC || %0a> ||- 90 days ||"Acceptance letter, author instructions, abstract form, hotel information" ||TC || %0a> ||- 90 days ||Rejection letter ||TC || %0a> ||- 90 days ||Email updated program and instructions to session chairs ||TC || %0a29,32c35%0a%3c ||- 90 days ||Preliminary program schedule organized ||TC || ||%0a%3c ||- 90 days ||Preliminary program posted to web site||TC/WAS || POC Shannon Coffey at NRL ||%0a%3c ||- 85 days ||Acceptance letter sent with preliminary author instructions and link to preliminary program on web site ||TC || ||%0a%3c ||-75 days ||Updated conference program to include local information ||TC/GC/WAS ||POC Shannon Coffey at NRL ||%0a---%0a> ||-75 days ||Post conference program on web site ||TC ||Provide to Shannon Coffey at NRL ||%0a
host:1244753635=130.221.145.5
author:1244752620=fhoots
diff:1244752620:1244752360:=16c16,17%0a%3c ||- 8 months ||Finalize budget ||GC || || %0a---%0a> ||- 8 months ||Finalize budget ||GC || ||%0a> ||- 8 months ||Present to committee, get session chairs, reminder of abstracts ||GC || %0a18,19d18%0a%3c ||- 7 months ||Open abstract submittal system ||TC/WAS ||POC Shannon Coffey at NRL ||%0a%3c ||- 6 months ||Report to committees, call for session chairs ||GC/TC ||  ||%0a
host:1244752620=130.221.145.5
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diff:1244752360:1244752322:=11c11%0a%3c ||- 12 months ||Present update to committee, get inputs and session chairs ||GC/TC ||  ||%0a---%0a> ||- 12 months ||Present update to committee, get inputs and session chairs ||GC/TC || %0a
host:1244752360=130.221.145.5
author:1244752322=fhoots
diff:1244752322:1244752266:=9,10c9,10%0a%3c ||- 15 months ||Open conference account ||GC ||  ||%0a%3c ||- 12 months ||Finalize call for papers  ||TC ||  ||%0a---%0a> ||- 15 months ||Open conference account ||GC || ||%0a> ||- 12 months ||Finalize call for papers  ||TC || ||%0a
host:1244752322=130.221.145.5
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diff:1244752266:1244752264:=
host:1244752266=130.221.145.5
author:1244752264=fhoots
diff:1244752264:1244752181:=17,18c17,18%0a%3c ||- 8 months ||Present to committee, get session chairs, reminder of abstracts ||GC || %0a%3c ||- 8 months ||Post registration and hotel infromation to website ||GC/WAS ||POC Shannon Coffey at NRL ||%0a---%0a> ||- 8 months ||"Present to committee, get session chairs, reminder of abstracts" ||GC || %0a> ||- 8 months ||Post registration and hotel infromation to website ||GC ||Provide to Shannon Coffey at NRL ||%0a
host:1244752264=130.221.145.5
author:1244752181=fhoots
diff:1244752181:1244751721:=9,16c9,16%0a%3c ||- 15 months ||Open conference account ||GC || ||%0a%3c ||- 12 months ||Finalize call for papers  ||TC || ||%0a%3c ||- 12 months ||Present update to committee, get inputs and session chairs ||GC/TC || %0a%3c ||- 11 months ||Call for papers submitted to AIAA and AAS for periodicals and web sites ||TC ||The conference should be listed in the AIAA meetings schedule in Aerospace America starting 11 months prior to the conference.  It is also listed in the Upcoming Meetings Schedule in the AAS Space Times in their issue 10-11 months prior to the conference.  The Call for Papers should appear in the issue of Aerospace America and the issue of Space Times 9-10 months prior to the conference. ||%0a%3c ||- 11 months ||Selection of off site event ||GC || ||%0a%3c ||- 10 months ||Initial budget preparation ||GC || ||%0a%3c ||- 8 months ||Update WAS email list with AAS HQ membership list ||TC/WAS ||POC Diane Thompson at AAS HQ ||%0a%3c ||- 8 months ||Finalize budget ||GC || ||%0a---%0a> ||- 15 months ||Open conference account ||GC || %0a> ||- 12 months ||Finalize call for papers  ||TC || %0a> ||- 12 months ||"Present update to committee, get inputs and session chairs" ||GC/TC || %0a> ||- 11 months ||"Call for papers submitted to AIAA and AAS for periodicals and web sites" ||TC ||The conference should be listed in the AIAA meetings schedule in Aerospace America starting 11 months prior to the conference.  It is also listed in the Upcoming Meetings Schedule in the AAS Space Times in their issue 10-11 months prior to the conference.  The Call for Papers should appear in the issue of Aerospace America and the issue of Space Times 9-10 months prior to the conference. ||%0a> ||- 11 months ||Selection of off site event ||GC || %0a> ||- 10 months ||Initial budget preparation ||GC || %0a> ||- 9 months ||First mailing: call for papers ||GC ||AAS will send to their mailing list.  Also use Astrodynamics List Serv.  Post on AstroWiki. ||%0a> ||- 8 months ||Finalize budget ||GC || %0a
host:1244752181=130.221.145.5
author:1244751721=fhoots
diff:1244751721:1244751650:=6,7c6,7%0a%3c ||- 20 months ||Site visit ||GC || ||%0a%3c ||- 20 months ||Sign contract with hotel ||AAS ||Signed by AAS HQ, Executive Director (Jim Kirkpatrick) ||%0a---%0a> ||- 20 months ||Site visit ||GC || %0a> ||- 20 months ||Sign contract with hotel ||AAS ||"Signed by AAS HQ, Executive Director (Jim Kirkpatrick)" ||%0a
host:1244751721=130.221.145.5
author:1244751650=fhoots
diff:1244751650:1205100673:=7,8c7,9%0a%3c ||- 20 months ||Sign contract with hotel ||AAS ||"Signed by AAS HQ, Executive Director (Jim Kirkpatrick)" ||%0a%3c ||- 16 months ||AIAA Cosponsorship approval form ||GC ||Complete form and submit to Emily Springer at AIAA || %0a---%0a> ||- 20 months ||Sign contract ||AAS ||"Signed by AAS HQ, Executive Director (Jim Kirkpatrick)" ||%0a> ||- 16 months ||AIAA TC approval form ||GC ||Complete form and submit to Emily Springer at AIAA ||%0a> ||- 16 months ||Draft call for papers ||TC || %0a10c11%0a%3c ||- 12 months ||Finalize call for papers  ||TC || %0a---%0a> ||- 15 months ||Finalize call for papers  ||TC || %0a12c13%0a%3c ||- 11 months ||"Call for papers submitted to AIAA and AAS for periodicals and web sites" ||TC ||The conference should be listed in the AIAA meetings schedule in Aerospace America starting 11 months prior to the conference.  It is also listed in the Upcoming Meetings Schedule in the AAS Space Times in their issue 10-11 months prior to the conference.  The Call for Papers should appear in the issue of Aerospace America and the issue of Space Times 9-10 months prior to the conference. ||%0a---%0a> ||- 11 months ||"Call for papers submitted to journals to appear in AIAA and AAS in November issues, post on web sites" ||GC ||The conference should be listed in the AIAA meetings schedule in Aerospace America starting 11 months prior to the conference.  It is also listed in the Upcoming Meetings Schedule in the AAS Space Times in their issue 10-11 months prior to the conference.  The Call for Papers should appear in the issue of Aerospace America and the issue of Space Times 9-10 months prior to the conference. ||%0a
host:1244751650=130.221.145.5
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diff:1205100673:1188490703:=29d28%0a%3c ||- 90 days ||Submit calendar input to publish conference on both the AAS and AIAA web sites||TC || %0a
host:1205100673=76.199.14.15
author:1188490703=fpelleti
diff:1188490703:1188490620:=2c2%0a%3c Attach:AAS_led_conference_planning.xls%0a---%0a> %0a
host:1188490703=137.78.84.31
author:1188490620=fpelleti
diff:1188490620:1188490409:=1,5c1,2%0a%3c '''AAS Led Conference Planning Schedule'''%0a%3c %0a%3c 			%0a%3c || border=1%0a%3c ||!Schedule Date ||!Event ||!Responsibility ||!Comments ||%0a---%0a> AAS Led Conference Planning Schedule			%0a> ||Schedule Date ||Event ||Responsibility ||Comments ||%0a
host:1188490620=137.78.84.31
author:1188490409=fpelleti
diff:1188490409:1188490409:=1,41d0%0a%3c AAS Led Conference Planning Schedule			%0a%3c ||Schedule Date ||Event ||Responsibility ||Comments ||%0a%3c ||- 20 months ||Site visit ||GC || %0a%3c ||- 20 months ||Sign contract ||AAS ||"Signed by AAS HQ, Executive Director (Jim Kirkpatrick)" ||%0a%3c ||- 16 months ||AIAA TC approval form ||GC ||Complete form and submit to Emily Springer at AIAA ||%0a%3c ||- 16 months ||Draft call for papers ||TC || %0a%3c ||- 15 months ||Open conference account ||GC || %0a%3c ||- 15 months ||Finalize call for papers  ||TC || %0a%3c ||- 12 months ||"Present update to committee, get inputs and session chairs" ||GC/TC || %0a%3c ||- 11 months ||"Call for papers submitted to journals to appear in AIAA and AAS in November issues, post on web sites" ||GC ||The conference should be listed in the AIAA meetings schedule in Aerospace America starting 11 months prior to the conference.  It is also listed in the Upcoming Meetings Schedule in the AAS Space Times in their issue 10-11 months prior to the conference.  The Call for Papers should appear in the issue of Aerospace America and the issue of Space Times 9-10 months prior to the conference. ||%0a%3c ||- 11 months ||Selection of off site event ||GC || %0a%3c ||- 10 months ||Initial budget preparation ||GC || %0a%3c ||- 9 months ||First mailing: call for papers ||GC ||AAS will send to their mailing list.  Also use Astrodynamics List Serv.  Post on AstroWiki. ||%0a%3c ||- 8 months ||Finalize budget ||GC || %0a%3c ||- 8 months ||"Present to committee, get session chairs, reminder of abstracts" ||GC || %0a%3c ||- 8 months ||Post registration and hotel infromation to website ||GC ||Provide to Shannon Coffey at NRL ||%0a%3c ||- 7 months ||Second mailing: call for papers ||GC ||AAS will send to their mailing list.  Also use Astrodynamics List Serv.  Post on AstroWiki. ||%0a%3c ||- 5 months ||Abstracts due ||TC || %0a%3c ||- 120 days ||Abstracts extended due date ||TC || %0a%3c ||- 120 days ||Tentative session schedule ||TC || %0a%3c ||- 120 days ||"Final decision to hotel on 4th day, 4 concurrent sessions" ||GC || %0a%3c ||- 120 days ||Selection of session chairs ||TC || %0a%3c ||- 120 days ||Abstracts to session chairs ||TC || %0a%3c ||- 120 days ||Arrangements with Jacobs for title page and author instruction ||TC || %0a%3c ||- 95 days ||Review by session chairs for accept/reject ||TC || %0a%3c ||- 90 days ||Finalize program ||TC || %0a%3c ||- 90 days ||"Acceptance letter, author instructions, abstract form, hotel information" ||TC || %0a%3c ||- 90 days ||Rejection letter ||TC || %0a%3c ||- 90 days ||Email updated program and instructions to session chairs ||TC || %0a%3c ||- 90 days ||Reception menu final with hotel ||GC ||%0a%3c ||-75 days ||Post conference program on web site ||TC ||Provide to Shannon Coffey at NRL ||%0a%3c ||-75 days ||Final correspondence with authors ||TC || %0a%3c ||-75 days ||Establish credit with hotel ||GC ||%0a%3c ||- 60 days ||Finalize program to printers ||TC/GC ||%0a%3c ||- 60 days ||"Final coordination with hotel, tax exempt status, billing procedures, cocktail party, cookout, committee lunches, AV equipment, reservation status" ||GC ||%0a%3c ||- 60 days ||Third mailing: general conference information ||GC ||AAS will send to their mailing list.  Also use Astrodynamics List Serv.  Post on AstroWiki. ||%0a%3c ||- 45 days ||Open local bank account ||GC ||%0a%3c ||- 30 days ||Deadline for room reservations ||attendees ||%0a%3c ||0 days ||Conference starts ||GC/TC ||%0a%3c ||+ 4 days ||Conference ends ||GC/TC ||%0a%3c %0a
host:1188490409=137.78.84.31