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author=fhoots
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ctime=1201892475
host=130.221.224.7
name=Main.ConferenceAdministration
rev=24
targets=Main.Winter2010,Main.Summer2010,Main.Statistics,Main.LessonsLearned,Main.SurveyResults,Main.PastSubmissionAndPresentationIssues,Main.PlanningSchedule,Main.SummerRequirements,Main.WinterRequirements
text=(:toc:)%0a%0a!! Conference Administration Subcommittee (CAS) Charter%0a([[(Attach:)Conf_Admin_Charter-Rev1.doc|Word version]])%0a%0a!!! Purpose%0a%0aThe purpose of the Conference Administration Subcommittee (CAS) is to provide advice and assistance to the Conference General Chair in planning and executing the AAS Spaceflight Mechanics (SFM) and Astrodynamics Specialist Conferences.  Additionally, the CAS shall provide an environment in which new committee members can participant in conference planning under the mentoring of past General Chairs in preparation for assuming the General Chair role for a future conference.%0a%0aIt should be noted that the AAS leads the Winter conference each year and leads the summer conference on odd number years, while the AIAA leads the summer conference on even number years.  The responsibilities of the AAS General Chair are significantly greater for an AAS led conference than for an AIAA led conference.  More details are provided in the Conference Planning Manual.%0a%0a!!! Membership%0a%0aThe membership of the CAS shall be drawn from members of the AAS Spaceflight Mechanics Committee.  There shall be a maximum of 12 members with at least a fourth who have served as General Chair of a previous conference.%0a%0a!!! Planning Cycle%0a%0aIt is essential that the following planning cycle be adhered to both by the General Chair and by the SFM Committee Chair.  The agenda for the SFM Committee meeting should address each of the following past and future conferences.%0a%0a%0a* 	Final report of previous conference 			- 6 months%0a*	Status report of current conference 			Current%0a*	Status report for next conference 				+ 6 months%0a*	Status report for second next conference 			+ 12 months%0a*	Status report for third next conference 			+ 18 months%0a*	Final site selection for fourth next conference 		+ 24 months%0a*	Initial site suggestions for fifth next conference 		+ 30 months%0a%0a%0a!!! Committee Responsibilities%0a%0a!!!! Documentation%0a%0aThe CAS shall be responsible for the development and maintenance of the following documents.%0a%0a*	CAS Charter%0a*	Summer and Winter Hotel Requirements Document%0a*	General Chair Conference Planning Manual%0a*	AAS Led Conference Planning Schedule%0a*	Database of historical conference statistics%0a%0aThe committee shall review and revise, as required, each document on an annual basis.%0a%0a!!!! Conference Support%0a%0aThe CAS shall provide the following support for future conferences.%0a%0a* Recruitment of the AAS General Chair for each conference%0a* Obtain proposals for future sites based on initial committee suggestions at +30 month planning point.%0a*	Present options to SFM Committee for vote on preference order at +24 month planning point.%0a*	Select hotel and negotiate hotel contract%0a*	Submit AIAA sponsorship form%0a*	Assist in developing program, menus, and budget, as requested by General Chair%0a*	Assist with conference registration and administration, as requested by General Chair%0a%0a!!!! Registration Fee Guidelines%0a%0aIt is difficult to establish general guidelines for conference fees, because of such variables as local expenses, what may be included in the registration cost, etc.  However, the following general guidelines and procedures are established to assure consistency and oversight of the registration fee process.%0a%0aThe student/retired member registration fee should be set to cover the direct expenses of the student (per person cost for receptions, coffee breaks, etc) but will not include any allocation for shared costs (travel awards, page charges, equipment rental, etc).  If a banquet or offsite activity is included in the general registration fee, this is not included in the student fee.  The student/retired member has the option of purchasing a ticket for this function at the guest rate.%0a%0aThe non-member fee is set to be the member fee plus the annual AAS membership fee.  Non-members thus receive a one year AAS membership as part of their registration fee.%0a%0a!!!! Conference Planning Oversight%0a%0aFor each AAS led conference the subcommittee chairman shall appoint two key positions in support of the conference General Chair.  The first position is the GC Mentor.  This person is someone who has served as a General Chair previously.  Their role is to provide advice and guidance to the General Chair.  The degree of assistance that the GC Mentor provides will depend on whether the General Chair has or has not been a General Chair previously.  At a minimum, the GC Mentor will provide an independent review of the hotel contract and the conference budget and registration fees to assure general completeness and conformance with established guidelines (e.g. conference requirements documents, historical attendance statistics, fee trend lines, etc).  The second position is the Conference Interface.  This person will provide a single point of contact for the General Chair to receive help and assistance from the Subcommittee.  This position will provide insight into conference planning and operations.  Thus, it is an ideal opportunity for a new committee member to learn about conference operations prior to taking on the General Chair role.%0a%0a%0a----%0a!! Task Tracking%0a* [[(Attach:)Task_Tracking.xls|Task Tracking]]%0a%0a!! Site Selection%0a* [[Winter 2010]]%0a* [[Summer 2010]]%0a%0a!! CAS Meetings%0a!!! New Orleans (Feb 11)%0a* [[(Attach:)Feb_11_Agenda.doc|Feb 11 Meeting Agenda (doc)]]%0a* [[(Attach:)Feb_11_Minutes.doc|Feb 11 Meeting Minutes (doc)]]%0a!!! Toronto (Aug 10)%0a* [[(Attach:)Aug_10_Agenda.doc|Aug 10 Meeting Agenda (doc)]]%0a* [[(Attach:)Aug_10_Minutes.doc|Aug 10 Meeting Minutes (doc)]]%0a!!! San Diego (Feb 10)%0a* [[(Attach:)Feb_10_Agenda.doc|Feb 10 Meeting Agenda (doc)]]%0a* [[(Attach:)Feb_10_Minutes.doc|Feb 10 Meeting Minutes (doc)]]%0a!!! Pittsburg (Aug 09)%0a* [[(Attach:)Aug_09_Agenda.doc|Aug 09 Meeting Agenda (doc)]]%0a* [[(Attach:)Aug_09_Minutes.doc|Aug 09 Meeting Minutes (doc)]]%0a!!! Savannah (Feb 09)%0a* [[(Attach:)Feb_09_Agenda.doc|Feb 09 Meeting Agenda (doc)]]%0a* [[(Attach:)Feb_09_Minutes.doc|Feb 09 Meeting Minutes (doc)]]%0a!!! Honolulu (Aug 08)%0a* [[(Attach:)Aug_08_Agenda.doc|Aug 08 Meeting Agenda (doc)]]%0a* [[(Attach:)Aug_08_Minutes.doc|Aug 08 Meeting Minutes (doc)]]%0a!!! Galveston (Jan 08)%0a* [[(Attach:)Jan_08_Agenda-v2.doc|Jan 08 Meeting Agenda (doc)]]%0a* [[(Attach:)Jan_08_Minutes.doc|Jan 08 Meeting Minutes (doc)]]%0a!!! Mackinac (Aug 07)%0a* [[(Attach:)Aug_07_Agenda.doc|Aug 07 Meeting Agenda (doc)]]%0a* [[(Attach:)Aug_07_Minutes.doc|Aug 07 Meeting Minutes (doc)]]%0a%0a%0a!! General Planning Data%0a* [[(Attach:)Site_Rotation-1.xls|Site Rotation (xls)]]%0a* [[(Attach:)Site_Selection_Schedule.xls|Site Selection Schedule (xls)]]%0a* [[(Attach:)Fee_history.xls|Fee Growth History (xls)]]%0a* [[Statistics]]%0a* [[Lessons Learned]]%0a* SurveyResults%0a* [[Past submission and presentation issues]]%0a%0a!! Detailed Planning Aids%0a* PlanningSchedule%0a* [[(Attach:)General Chair Conference Planning Manual Oct07.doc|Conference Planning Manual (word doc)]]%0a* [[Summer Requirements]]%0a* [[Winter Requirements]]%0a* [[(Attach:)Badges.zip|Conference badge creation utility(zip)]]%0a%0a%0a
time=1298834069
author:1298834069=fhoots
diff:1298834069:1298833392:=105c105%0a%3c * [[(Attach:)Site_Rotation-1.xls|Site Rotation (xls)]]%0a---%0a> * [[(Attach:)Site_Rotation.xls|Site Rotation (xls)]]%0a
host:1298834069=130.221.224.7
author:1298833392=fhoots
diff:1298833392:1235351354:=78,89d77%0a%3c !!! New Orleans (Feb 11)%0a%3c * [[(Attach:)Feb_11_Agenda.doc|Feb 11 Meeting Agenda (doc)]]%0a%3c * [[(Attach:)Feb_11_Minutes.doc|Feb 11 Meeting Minutes (doc)]]%0a%3c !!! Toronto (Aug 10)%0a%3c * [[(Attach:)Aug_10_Agenda.doc|Aug 10 Meeting Agenda (doc)]]%0a%3c * [[(Attach:)Aug_10_Minutes.doc|Aug 10 Meeting Minutes (doc)]]%0a%3c !!! San Diego (Feb 10)%0a%3c * [[(Attach:)Feb_10_Agenda.doc|Feb 10 Meeting Agenda (doc)]]%0a%3c * [[(Attach:)Feb_10_Minutes.doc|Feb 10 Meeting Minutes (doc)]]%0a%3c !!! Pittsburg (Aug 09)%0a%3c * [[(Attach:)Aug_09_Agenda.doc|Aug 09 Meeting Agenda (doc)]]%0a%3c * [[(Attach:)Aug_09_Minutes.doc|Aug 09 Meeting Minutes (doc)]]%0a
host:1298833392=130.221.224.7
author:1235351354=fhoots
diff:1235351354:1235323764:=78,80d77%0a%3c !!! Savannah (Feb 09)%0a%3c * [[(Attach:)Feb_09_Agenda.doc|Feb 09 Meeting Agenda (doc)]]%0a%3c * [[(Attach:)Feb_09_Minutes.doc|Feb 09 Meeting Minutes (doc)]]%0a
host:1235351354=130.221.224.7
author:1235323764=fhoots
diff:1235323764:1216155041:=80d79%0a%3c * [[(Attach:)Aug_08_Minutes.doc|Aug 08 Meeting Minutes (doc)]]%0a
host:1235323764=130.221.224.7
author:1216155041=fhoots
diff:1216155041:1216146570:=78,79d77%0a%3c !!! Honolulu (Aug 08)%0a%3c * [[(Attach:)Aug_08_Agenda.doc|Aug 08 Meeting Agenda (doc)]]%0a
host:1216155041=130.221.145.5
author:1216146570=fhoots
diff:1216146570:1206553472:=80d79%0a%3c * [[(Attach:)Jan_08_Minutes.doc|Jan 08 Meeting Minutes (doc)]]%0a
host:1216146570=130.221.145.5
author:1206553472=fpelleti
diff:1206553472:1205500184:=91d90%0a%3c * SurveyResults%0a
host:1206553472=137.78.78.59
author:1205500184=fhoots
diff:1205500184:1205500076:=4,5c4,5%0a%3c ([[(Attach:)Conf_Admin_Charter-Rev1.doc|Word version]])%0a%3c %0a---%0a> ([[(Attach:)Conf_admin_Charter-Rev1.doc|Word version]])%0a> %0a
host:1205500184=130.221.145.5
author:1205500076=fhoots
diff:1205500076:1205499832:=4,5c4,5%0a%3c ([[(Attach:)Conf_admin_Charter-Rev1.doc|Word version]])%0a%3c %0a---%0a> ([[(Attach:)Subcommittee_Charter.doc|Word version]])%0a> %0a
host:1205500076=130.221.145.5
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diff:1205499832:1202158745:=10,11d9%0a%3c It should be noted that the AAS leads the Winter conference each year and leads the summer conference on odd number years, while the AIAA leads the summer conference on even number years.  The responsibilities of the AAS General Chair are significantly greater for an AAS led conference than for an AIAA led conference.  More details are provided in the Conference Planning Manual.%0a%3c %0a14,15c12,13%0a%3c The membership of the CAS shall be drawn from members of the AAS Spaceflight Mechanics Committee.  There shall be a maximum of 12 members with at least a fourth who have served as General Chair of a previous conference.%0a%3c %0a---%0a> The membership of the CAS shall be drawn from members of the AAS Spaceflight Mechanics Committee.  There shall be a maximum of 12 members with at least a third who have served as General Chair of a previous conference.%0a> %0a48d45%0a%3c * Recruitment of the AAS General Chair for each conference%0a60,68c57,60%0a%3c The student/retired member registration fee should be set to cover the direct expenses of the student (per person cost for receptions, coffee breaks, etc) but will not include any allocation for shared costs (travel awards, page charges, equipment rental, etc).  If a banquet or offsite activity is included in the general registration fee, this is not included in the student fee.  The student/retired member has the option of purchasing a ticket for this function at the guest rate.%0a%3c %0a%3c The non-member fee is set to be the member fee plus the annual AAS membership fee.  Non-members thus receive a one year AAS membership as part of their registration fee.%0a%3c %0a%3c !!!! Conference Planning Oversight%0a%3c %0a%3c For each AAS led conference the subcommittee chairman shall appoint two key positions in support of the conference General Chair.  The first position is the GC Mentor.  This person is someone who has served as a General Chair previously.  Their role is to provide advice and guidance to the General Chair.  The degree of assistance that the GC Mentor provides will depend on whether the General Chair has or has not been a General Chair previously.  At a minimum, the GC Mentor will provide an independent review of the hotel contract and the conference budget and registration fees to assure general completeness and conformance with established guidelines (e.g. conference requirements documents, historical attendance statistics, fee trend lines, etc).  The second position is the Conference Interface.  This person will provide a single point of contact for the General Chair to receive help and assistance from the Subcommittee.  This position will provide insight into conference planning and operations.  Thus, it is an ideal opportunity for a new committee member to learn about conference operations prior to taking on the General Chair role.%0a%3c %0a%3c %0a---%0a> The student registration fee should be set to cover the direct expenses of the student (per person cost for receptions, coffee breaks, etc) but will not include any allocation for shared costs (travel awards, page charges, equipment rental, etc).  If a banquet or offsite activity is included in the general registration fee, this is not included in the student fee.  The student has the option of purchasing a ticket for this function at the guest rate.%0a> %0a> The subcommittee chairman shall appoint a budget review panel.  This panel shall consist of three subcommittee members, two of which have been previous Conference General Chairs.  The panel shall work with the Conference General Chair and provide advice and assistance as requested in establishing the conference registration fee.  The purpose of the panel is to provide a review to identify any oversights in planning and to assure that the registration costs are reasonably in line with historical data.  The final registration fee must be approved by a simple majority of the panel.%0a> %0a
host:1205499832=130.221.145.5
author:1202158745=fpelleti
diff:1202158745:1202158433:=83,84c83,84%0a%3c * [[Past submission and presentation issues]]%0a%3c %0a---%0a> * [[Past registrant/presenter issues]]%0a> %0a
host:1202158745=137.78.78.59
author:1202158433=fpelleti
diff:1202158433:1201895090:=83,84c83%0a%3c * [[Past registrant/presenter issues]]%0a%3c %0a---%0a> %0a
host:1202158433=137.78.78.59
author:1201895090=fpelleti
diff:1201895090:1201895057:=68a69%0a> ----%0a
host:1201895090=66.215.20.11
author:1201895057=fpelleti
diff:1201895057:1201894198:=4,5c4,5%0a%3c ([[(Attach:)Subcommittee_Charter.doc|Word version]])%0a%3c %0a---%0a> (download [[(Attach:)Subcommittee_Charter.doc|Word version]])%0a> %0a71c71%0a%3c !!! Galveston (Jan 08)%0a---%0a> !!! [[Galveston CAS Agenda & Minutes (Jan 08)]]%0a73c73%0a%3c !!! Mackinac (Aug 07)%0a---%0a> !!! [[Mackinac CAS Agenda & Minutes (Aug 07)]]%0a
host:1201895057=66.215.20.11
author:1201894198=fpelleti
diff:1201894198:1201894010:=83,84c83%0a%3c * [[Lessons Learned]]%0a%3c %0a---%0a> %0a
host:1201894198=66.215.20.11
author:1201894010=fpelleti
diff:1201894010:1201893604:=62d61%0a%3c !! Task Tracking%0a65,68d63%0a%3c !! Site Selection%0a%3c * [[Winter 2010]]%0a%3c * [[Summer 2010]]%0a%3c %0a
host:1201894010=66.215.20.11
author:1201893604=fpelleti
diff:1201893604:1201893395:=67d66%0a%3c * [[(Attach:)Jan_08_Agenda-v2.doc|Jan 08 Meeting Agenda (doc)]]%0a69,72c68,72%0a%3c * [[(Attach:)Aug_07_Agenda.doc|Aug 07 Meeting Agenda (doc)]]%0a%3c * [[(Attach:)Aug_07_Minutes.doc|Aug 07 Meeting Minutes (doc)]]%0a%3c %0a%3c %0a---%0a> * [[(Attach:)Aug_07_Agenda.doc|Aug 07 Meeting Agenda]]%0a> * [[(Attach:)Aug_07_Minutes.doc|Aug 07 Meeting Minutes]]%0a> * [[(Attach:)Jan_08_Agenda-v2.doc|Jan 08 Meeting Agenda]]%0a> %0a> %0a74,78c74,78%0a%3c * [[(Attach:)Site_Rotation.xls|Site Rotation (xls)]]%0a%3c * [[(Attach:)Site_Selection_Schedule.xls|Site Selection Schedule (xls)]]%0a%3c * [[(Attach:)Fee_history.xls|Fee Growth History (xls)]]%0a%3c * [[Statistics]]%0a%3c %0a---%0a> * [[(Attach:)Site_Rotation.xls|Site Rotation]]%0a> * [[(Attach:)Site_Selection_Schedule.xls|Site Selection Schedule]]%0a> * [[(Attach:)Fee_history.xls|Fee Growth History]]%0a> !!! [[Statistics]]%0a> %0a80,86c80,86%0a%3c * PlanningSchedule%0a%3c * [[(Attach:)General Chair Conference Planning Manual Oct07.doc|Conference Planning Manual (word doc)]]%0a%3c * [[Summer Requirements]]%0a%3c * [[Winter Requirements]]%0a%3c * [[(Attach:)Badges.zip|Conference badge creation utility(zip)]]%0a%3c %0a%3c %0a---%0a> !!! PlanningSchedule%0a> !!! [[(Attach:)General Chair Conference Planning Manual Oct07.doc|Conference Planning Manual]]%0a> !!! [[Summer Requirements]]%0a> !!! [[Winter Requirements]]%0a> !!! [[(Attach:)Badges.zip|Conference badge creation utility(zip)]]%0a> %0a> %0a
host:1201893604=66.215.20.11
author:1201893395=fpelleti
diff:1201893395:1201893352:=4,5c4,5%0a%3c (download [[(Attach:)Subcommittee_Charter.doc|Word version]])%0a%3c %0a---%0a> [[(Attach:)Subcommittee_Charter.doc|Word version]]%0a> %0a
host:1201893395=66.215.20.11
author:1201893352=fpelleti
diff:1201893352:1201893087:=62,64d61%0a%3c * [[(Attach:)Task_Tracking.xls|Task Tracking]]%0a%3c %0a%3c ----%0a68,86d64%0a%3c * [[(Attach:)Aug_07_Agenda.doc|Aug 07 Meeting Agenda]]%0a%3c * [[(Attach:)Aug_07_Minutes.doc|Aug 07 Meeting Minutes]]%0a%3c * [[(Attach:)Jan_08_Agenda-v2.doc|Jan 08 Meeting Agenda]]%0a%3c %0a%3c %0a%3c !! General Planning Data%0a%3c * [[(Attach:)Site_Rotation.xls|Site Rotation]]%0a%3c * [[(Attach:)Site_Selection_Schedule.xls|Site Selection Schedule]]%0a%3c * [[(Attach:)Fee_history.xls|Fee Growth History]]%0a%3c !!! [[Statistics]]%0a%3c %0a%3c !! Detailed Planning Aids%0a%3c !!! PlanningSchedule%0a%3c !!! [[(Attach:)General Chair Conference Planning Manual Oct07.doc|Conference Planning Manual]]%0a%3c !!! [[Summer Requirements]]%0a%3c !!! [[Winter Requirements]]%0a%3c !!! [[(Attach:)Badges.zip|Conference badge creation utility(zip)]]%0a%3c %0a%3c %0a
host:1201893352=66.215.20.11
author:1201893087=fpelleti
diff:1201893087:1201892748:=0a1,3%0a> This is the Conference Administration Subcommittee (CAS) Charter\\%0a> [[(Attach:)Subcommittee_Charter.doc|Word version]]%0a> %0a3,7c6,7%0a%3c !! Conference Administration Subcommittee (CAS) Charter%0a%3c [[(Attach:)Subcommittee_Charter.doc|Word version]]%0a%3c %0a%3c !!! Purpose%0a%3c %0a---%0a> !! Purpose%0a> %0a10,11c10,11%0a%3c !!! Membership%0a%3c %0a---%0a> !! Membership%0a> %0a14,15c14,15%0a%3c !!! Planning Cycle%0a%3c %0a---%0a> !! Planning Cycle%0a> %0a28,31c28,31%0a%3c !!! Committee Responsibilities%0a%3c %0a%3c !!!! Documentation%0a%3c %0a---%0a> !! Committee Responsibilities%0a> %0a> !!! Documentation%0a> %0a42,43c42,43%0a%3c !!!! Conference Support%0a%3c %0a---%0a> !!! Conference Support%0a> %0a53,54c53,54%0a%3c !!!! Registration Fee Guidelines%0a%3c %0a---%0a> !!! Registration Fee Guidelines%0a> %0a62,64d61%0a%3c !! CAS Meetings%0a%3c !!! [[Galveston CAS Agenda & Minutes (Jan 08)]]%0a%3c !!! [[Mackinac CAS Agenda & Minutes (Aug 07)]]%0a
host:1201893087=66.215.20.11
author:1201892748=fpelleti
diff:1201892748:1201892687:=4,5d3%0a%3c (:toc:)%0a%3c %0a
host:1201892748=66.215.20.11
author:1201892687=fpelleti
diff:1201892687:1201892623:=1,3c1,3%0a%3c This is the Conference Administration Subcommittee (CAS) Charter\\%0a%3c [[(Attach:)Subcommittee_Charter.doc|Word version]]%0a%3c %0a---%0a> This is the Conference Administration Subcommittee (CAS) Charter%0a> * [[(Attach:)Subcommittee_Charter.doc|Word version]]%0a> %0a
host:1201892687=66.215.20.11
author:1201892623=fpelleti
diff:1201892623:1201892475:=2,3c2%0a%3c * [[(Attach:)Subcommittee_Charter.doc|Word version]]%0a%3c %0a---%0a> %0a
host:1201892623=66.215.20.11
author:1201892475=fpelleti
diff:1201892475:1201892475:=1,58d0%0a%3c This is the Conference Administration Subcommittee (CAS) Charter%0a%3c %0a%3c !! Purpose%0a%3c %0a%3c The purpose of the Conference Administration Subcommittee (CAS) is to provide advice and assistance to the Conference General Chair in planning and executing the AAS Spaceflight Mechanics (SFM) and Astrodynamics Specialist Conferences.  Additionally, the CAS shall provide an environment in which new committee members can participant in conference planning under the mentoring of past General Chairs in preparation for assuming the General Chair role for a future conference.%0a%3c %0a%3c !! Membership%0a%3c %0a%3c The membership of the CAS shall be drawn from members of the AAS Spaceflight Mechanics Committee.  There shall be a maximum of 12 members with at least a third who have served as General Chair of a previous conference.%0a%3c %0a%3c !! Planning Cycle%0a%3c %0a%3c It is essential that the following planning cycle be adhered to both by the General Chair and by the SFM Committee Chair.  The agenda for the SFM Committee meeting should address each of the following past and future conferences.%0a%3c %0a%3c %0a%3c * 	Final report of previous conference 			- 6 months%0a%3c *	Status report of current conference 			Current%0a%3c *	Status report for next conference 				+ 6 months%0a%3c *	Status report for second next conference 			+ 12 months%0a%3c *	Status report for third next conference 			+ 18 months%0a%3c *	Final site selection for fourth next conference 		+ 24 months%0a%3c *	Initial site suggestions for fifth next conference 		+ 30 months%0a%3c %0a%3c %0a%3c !! Committee Responsibilities%0a%3c %0a%3c !!! Documentation%0a%3c %0a%3c The CAS shall be responsible for the development and maintenance of the following documents.%0a%3c %0a%3c *	CAS Charter%0a%3c *	Summer and Winter Hotel Requirements Document%0a%3c *	General Chair Conference Planning Manual%0a%3c *	AAS Led Conference Planning Schedule%0a%3c *	Database of historical conference statistics%0a%3c %0a%3c The committee shall review and revise, as required, each document on an annual basis.%0a%3c %0a%3c !!! Conference Support%0a%3c %0a%3c The CAS shall provide the following support for future conferences.%0a%3c %0a%3c * Obtain proposals for future sites based on initial committee suggestions at +30 month planning point.%0a%3c *	Present options to SFM Committee for vote on preference order at +24 month planning point.%0a%3c *	Select hotel and negotiate hotel contract%0a%3c *	Submit AIAA sponsorship form%0a%3c *	Assist in developing program, menus, and budget, as requested by General Chair%0a%3c *	Assist with conference registration and administration, as requested by General Chair%0a%3c %0a%3c !!! Registration Fee Guidelines%0a%3c %0a%3c It is difficult to establish general guidelines for conference fees, because of such variables as local expenses, what may be included in the registration cost, etc.  However, the following general guidelines and procedures are established to assure consistency and oversight of the registration fee process.%0a%3c %0a%3c The student registration fee should be set to cover the direct expenses of the student (per person cost for receptions, coffee breaks, etc) but will not include any allocation for shared costs (travel awards, page charges, equipment rental, etc).  If a banquet or offsite activity is included in the general registration fee, this is not included in the student fee.  The student has the option of purchasing a ticket for this function at the guest rate.%0a%3c %0a%3c The subcommittee chairman shall appoint a budget review panel.  This panel shall consist of three subcommittee members, two of which have been previous Conference General Chairs.  The panel shall work with the Conference General Chair and provide advice and assistance as requested in establishing the conference registration fee.  The purpose of the panel is to provide a review to identify any oversights in planning and to assure that the registration costs are reasonably in line with historical data.  The final registration fee must be approved by a simple majority of the panel.%0a%3c %0a%3c ----%0a
host:1201892475=66.215.20.11