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Site visitGCAASTC 2Complete form and submit to Emily Springer at AIAA$AAS Led Conference Planning Schedule�The conference should be listed in the AIAA meetings schedule in Aerospace America starting 11 months prior to the conference.  It is also listed in the Upcoming Meetings Schedule in the AAS Space Times in their issue 10-11 months prior to the conference.  The Call for Papers should appear in the issue of Aerospace America and the issue of Space Times 9-10 months prior to the conference.6Signed by AAS HQ, Executive Director (Jim Kirkpatrick)monthsdays - 20- 16- 15- 12- 11- 10Schedule Date- 8- 7- 5- 120- 95- 90-75- 60- 45- 30+ 4- 0Sign contract with hotel- 4- 6- 130#Second email reminder for abstracts)First email announcing of Call for Papers*Use the email list provided by TAS or WAS.2Post registration and hotel information to websiteOpen abstract submittal systemGCall for papers submitted to AIAA and AAS for periodicals and web sites1Update WAS email list with AAS HQ membership listTC/WASPOC Diane Thompson at AAS HQPOC Shannon Coffey at NRLGC/WASAbstract deadline- 1107Review of abstracts complete and rejection notices sent- 115XTentative session schedule, assign prospective session chairs / subject matter reviewers-Report to committees, call for session chairs- 160HInitial contact of prospective session chairs / subject matter reviewers&Preliminary program posted to web site&Preliminary program schedule organizedPOC Bob Jacobs, Univelt- 85gAcceptance letter sent with preliminary author instructions and link to preliminary program on web site
TC/GC/ WAS7Updated conference program to include local informationFinal program sent to printers+Printed program and equipment sent to hotel#Preprint manuscript upload deadline/Final (camera-ready) manuscript upload deadline!Deadline for lodging reservations$CD-ROM version of proceedings mailed+ 100+ 75+ 30%Printed version of proceedings mailed+ 18- 215Review all preprints for forfeitures and send notices- 35Email all registrants regarding preprint availability0Primary correspondence / instructions to authors?Final (camera-ready) manuscripts reviewed and sent to publisher AIAA Cosponsorship approval form�j!��N
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