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<p class=MsoTitle style='margin-bottom:6.0pt'><span style='font-size:14.0pt'>Joint
Technical Committee Meeting</span></p>
<p class=MsoTitle style='margin-bottom:6.0pt'><span style='font-size:14.0pt'>AIAA
Astrodynamics & AAS Space Flight Mechanics </span></p>
<p class=MsoNormal align=center style='text-align:center'><b>Minutes of the
August 2006 Meeting held at the<br>
AIAA/AAS Astrodynamics Specialists Conference</b><span style='font-weight:normal'><br>
</span><b>Keystone, CO</b></p>
<h4>Sunday, August 20, 2006</h4>
<p class=MsoNormal align=center style='margin-top:6.0pt;text-align:center'><b> </b></p>
<h1>Attendance</h1>
<p class=MsoNormal style='margin-top:6.0pt'><b>AIAA Astrodynamics TC: AAS
Space Flight Mechanics:</b></p>
<p class=MsoNormal style='margin-top:6.0pt'>Lee Barker Terry
Alfriend</p>
<p class=MsoNormal>Jeff Beck Russell
Carpenter</p>
<p class=MsoNormal>Bruce Bowman Tom
Eller</p>
<p class=MsoNormal>Dennis Byrnes Mike
Gabor</p>
<p class=MsoNormal><span lang=ES-PE>Laureano Cangahuala Felix
Hoots</span></p>
<p class=MsoNormal><span lang=ES-PE>Prasun Desai T.
S. Kelso</span></p>
<p class=MsoNormal><span lang=ES-PE>David Garza Richard
Longman</span></p>
<p class=MsoNormal><span lang=ES-PE>James Gearhart </span>Kim
Luu (AAS SFM Committee Chair)</p>
<p class=MsoNormal><span lang=ES-PE>Bob Glover Hank
Pernicka</span></p>
<p class=MsoNormal>Alan Lovell* Ralph
Sandfry</p>
<p class=MsoNormal>John Lynch Paul
W. Schumacher, Jr.</p>
<p class=MsoNormal>Don Mackison John
Seago</p>
<p class=MsoNormal>Craig McLaughlin* Alan
Segerman</p>
<p class=MsoNormal>Jim Miller Aaron
Trask</p>
<p class=MsoNormal>Mark Pittelkau Srinivas
R. Vadali</p>
<p class=MsoNormal>Ron Proulx</p>
<p class=MsoNormal>Dan Scheeres*</p>
<p class=MsoNormal>Jon Sims (ASC Chairman) <b>Guests:</b></p>
<p class=MsoNormal><span lang=DA>David Spencer </span></p>
<p class=MsoNormal><span lang=DA>Thomas Starchville Kara
Niedemeyer (AIAA Conference Coordinator)</span></p>
<p class=MsoNormal><span lang=DA>Al Treder </span></p>
<p class=MsoNormal><span lang=DA> </span></p>
<p class=MsoNormal><span lang=DA>* Member of both Committees</span></p>
<p class=MsoNormal><span lang=DA> </span></p>
<h2 style='margin-top:6.0pt'>Jon Sims presiding</h2>
<p class=MsoNormal> </p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in'><b>1. Opening
Remarks/Introductions </b><span style='font-weight:normal'>(Sims)<br>
Jon Sims opened the meeting welcoming all to Keystone. The members introduced
themselves around the room, identifying their committee memberships. </span></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in'> </p>
<p class=MsoBodyTextIndent><b>2. Report on Tampa Bay Space Flight Mechanics
Conference</b><span style='font-weight:normal'> (Schumacher)<br>
Paul Schumacher presented a summary of the 16<sup>th</sup> annual SFMC held in
Tampa Bay. It was a good venue that worked well for the meeting. Planning had
been based on an attendance of 150, 157 actually attended. This provided a
slight profit, the final figures are not yet in. This meeting had the
inaugural use of on-line registration, including attendees from 9 foreign
countries. The $460 fee was all inclusive and subsidized student and retiree
participation. There will be hardbound proceedings of the conference. AGI
prepared the programs, including the illustration and did a very nice job. He
noted that the production of CDs cut into the sales of the hardbound
proceedings and had a large impact on paper sales (dropping to about 300 from a
typical sale of 1000-2000). The availability of on-line preprints probably also
had an impact on paper sales.</span></p>
<p class=MsoBodyTextIndent> </p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in'><b>3. Status
on Keystone Conference </b><span style='font-weight:normal'>(Scheeres,
Pittelkau)<br>
Dan Scheeres reported that as of last Friday, there were 128 attendees
registered through the on-line process. They will provide updates Monday and
on Thursday. He noted the change of venue form some sessions tomorrow to the
Lake Shore building. Mark Pittelkau provided a written preliminary report. He
noted the high incidence of no paper uploads and no shows, giving a short
analysis of the paper status as know at the time. There is a conflict with an
author having papers in both GNC and ASC sessions. Dave Spencer asked if they
had tried to deconflict similar sessions with the GNC? Alan Lovell replied
that they had tried to do this in March, but it was very difficult. Kara
Niedemeyer said that AIAA still does not allow cross checking between the
components of large, combined conferences, and that working between the TCs and
with the General Chairmen was the only way to help avoid conflicts. Mark
Pittelkau offered the opinion that we are not rejecting enough poor papers.</span></p>
<p class=MsoNormal> </p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in'><b>4. Committee</b><span
style='font-weight:normal'> (Niedemeyer)<br>
Kara Niedemeyer, product manager for the AIAA, presented plaques to the General
and Technical chairs of the Keystone conference. She said that the top three
candidates for the 2008 Astrodynamics summer conference were Vancouver,
Honolulu, and Anchorage. Anna Sparks of the AIAA, who handles physical and
financial arrangements, will be getting bids for these areas. There was some
considerable dissatisfaction expressed with the costs of the social events for
the Keystone conference! Tom Eller asked how did we get to an $86 BBQ? The
response was that this was a full-up dinner of steak and salmon. The $55 cost
for guests for the reception was also criticized. Several members noted that,
because they had their families at the conference, they would be forced to
forgo the social events due to cost.</span></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in'> </p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in'><b>5. Future
Conferences</b><span style='font-weight:normal'><br>
<u>2007 Space Flight Mechanics; Sedona, AZ</u> (Gearhart). There was a concern
voiced that there was still little information available for this meeting. Jim
Gearhart stated that the Call for Papers had been issued and that the abstract
deadline would be October 1. Official sponsorship from the AIAA had been
procured. Carol Schumacher of the Lowell Observatory will be the plenary
speaker, with an outing to the observatory as the social event.</span></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in'>. </p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in'> </p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in'> <u>2007
Astrodynamics Conference; Mackinac Island, MI</u> (Proulx, Starchville). Ron
Proulx said that the contract was signed for $120 per night or 25% over
government per diem, which ever was less. He stated that the Call for Papers
would be in the October or November Aerospace America. Tom Starchville said
that the abstract deadline would be March 15.</p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in'><br>
<u>2007 Space Flight Mechanics; Galveston, TX</u> (Eller). Tom Eller informed
the meeting that the contract with the San Luis hotel had already been signed,
at the government rate. An acceptable number of rooms are provided. </p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in'> </p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in'><b>6. Other
Discussion</b><span style='font-weight:normal'><br>
Mark Pittelkau provided some additional notes on the current conference. There
has been one late submission (from Spain) that was accepted. Some of the late
paper withdrawals were caused by a change in the JPL export control review
process. This resulted in the loss of 2 JPL papers. Mark noted that there had
been a request for a substitute presenter in John Seago�s session and that John
had approved. This is not encouraged. It was noted that there was a
substitute presenter in Big Sky who spoke no English, resulting in a very poor
presentation.</span></p>
<p class=MsoNormal> </p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in'><b>7. Adjourn<br>
</b><span style='font-weight:normal'>The vote for adjournment was
enthusiastically unanimous.</span></p>
<p class=MsoNormal> </p>
<p class=MsoNormal><b>Submitted by:</b></p>
<p class=MsoNormal>Bob Glover, AIAA TC Secretary</p>
<p class=MsoNormal><span lang=FR>AT&T GSI, Inc.</span></p>
<p class=MsoNormal><span lang=FR>985 Space Center Drive, Suite 310</span></p>
<p class=MsoNormal>Colorado Springs, CO 80915</p>
<p class=MsoNormal>719-277-4935</p>
<p class=MsoNormal>[email protected]</p>
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