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<p class=MsoNormal align=center style='text-align:center'><b>AAS Space Flight
Mechanics Committee<o:p></o:p></b></p>
<p class=MsoNormal align=center style='text-align:center'><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal align=center style='text-align:center'>Minutes of the August
17, 1999 meeting</p>
<p class=MsoNormal align=center style='text-align:center'>Girdwood, Alaska
(AAS/AIAA Spaceflight Mechanics Meeting)</p>
<p class=MsoNormal align=center style='text-align:center'>Presiding:<span
style="mso-spacerun: yes"> </span>Dr. Robert G. Melton, Chair</p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal><b>Attendance</b><span style='font-weight:normal'>:</span></p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
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<p class=MsoNormal><u>Members present</u>:</p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal>Kyle T. Alfriend</p>
<p class=MsoNormal>Peter Bainum</p>
<p class=MsoNormal>Shannon Coffey</p>
<p class=MsoNormal>Louis D'Amario</p>
<p class=MsoNormal>Tony Hagar</p>
<p class=MsoNormal>Christopher Hall</p>
<p class=MsoNormal>Felix Hoots (Chair-elect)</p>
<p class=MsoNormal>Kathleen Howell</p>
<p class=MsoNormal>Bernard Kaufman</p>
<p class=MsoNormal>Craig Kluever</p>
<p class=MsoNormal>Don Mackison</p>
<p class=MsoNormal>Robert Melton (Chair)</p>
<p class=MsoNormal>Arun Misra</p>
<p class=MsoNormal>John Prussing (for Victoria Coverstone-Carroll)</p>
<p class=MsoNormal>Karen Richon</p>
<p class=MsoNormal>Michael Ross</p>
<p class=MsoNormal>Paul Schumacher, Jr</p>
<p class=MsoNormal>Catherine Thornton</p>
<p class=MsoNormal>David Vallado</p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal>Guest:</p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal>Dennis Byrnes (Chair, AIAA Astrodynamics TC)</p>
</td>
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<p class=MsoNormal><u>Members Absent</u>:</p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal>Robert Bishop</p>
<p class=MsoNormal>James Campbell</p>
<p class=MsoNormal>Paul Cefola</p>
<p class=MsoNormal>Victoria Coverstone-Carroll</p>
<p class=MsoNormal>Wilbert Craig, III</p>
<p class=MsoNormal>Robert Culp</p>
<p class=MsoNormal>Thomas Eller</p>
<p class=MsoNormal>Robert Farquhar</p>
<p class=MsoNormal>Michael Hough</p>
<p class=MsoNormal>Serdar Kalaycioglu</p>
<p class=MsoNormal>Daniel Scheeres</p>
<p class=MsoNormal>Malcolm Shuster</p>
<p class=MsoNormal>David Spencer</p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
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<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l3 level1 lfo8;
tab-stops:list .25in'><![if !supportLists]>1.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Opening remarks</b><span style='font-weight:normal'> -- Bob
Melton called the meeting to order at noon and circulated a page asking for
address/email changes.<span style="mso-spacerun: yes"> </span>Please note
that the full committee roster is available on the website (http://www.space-flight.org).<span
style="mso-spacerun: yes"> </span>If anyone prefers a hardcopy, please
contact Melton.</span></p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l3 level1 lfo8;
tab-stops:list .25in'><![if !supportLists]>2.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Minutes of the February 1999 meeting</b><span
style='font-weight:normal'> -- approved without change.</span></p>
<p class=MsoNormal><b><![if !supportEmptyParas]> <![endif]><o:p></o:p></b></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l3 level1 lfo8;
tab-stops:list .25in'><![if !supportLists]>3.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Treasurer's Report (Coffey)</b><span style='font-weight:
normal'> -- a spreadsheet showing debits and credits for recent meetings was
distributed.<span style="mso-spacerun: yes"> </span>We have closed out
the Breckenridge meeting, with a reported profit of $8417, including the
expenses for the web site ($674) and the Breakwell Student Travel Award
($1000), the actual profit was $8417.<span style="mso-spacerun: yes">
</span>Shannon noted that the web site expenses will always be charged to the
winter conference, and the amount of the Breakwell Award will be charged to the
corresponding conference. </span></p>
<p class=MsoNormal><b><![if !supportEmptyParas]> <![endif]><o:p></o:p></b></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l3 level1 lfo8;
tab-stops:list .25in'><![if !supportLists]>4.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Report on the Winter 1999 Spaceflight Mechanics Meeting
(Culp/Bishop)</b><span style='font-weight:normal'><span style="mso-spacerun:
yes"> </span>Don Mackison reported (for Bob Culp and Bob Bishop) that 147
people registered, nearly 50% more than had been anticipated.<span
style="mso-spacerun: yes"> </span>Of the 105 papers accepted, 5 were
formally withdrawn and 7 were no-shows or last-minute withdrawals.<span
style="mso-spacerun: yes"> </span></span></p>
<p class=MsoNormal><b><![if !supportEmptyParas]> <![endif]><o:p></o:p></b></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l3 level1 lfo8;
tab-stops:list .25in'><![if !supportLists]>5.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Report on Summer 1999 Astrodynamics Specialist Conference,
Girdwood, Alaska (Kaufman/Howell)</b><span style='font-weight:normal'>.<span
style="mso-spacerun: yes"> </span>Bernie Kaufman reported that as of
Tuesday, we had registered over 200 people, that all arrangements with the
hotel had been going smoothly, and that the conference finances were in good
shape.<span style="mso-spacerun: yes"> </span>Because the dinner seating
at Glacier Express is limited to 200, some registrants will not be able to
attend.<span style="mso-spacerun: yes"> </span>This resulted in some
discussion about how much we should subsidize non-registrants (family members
and guests) for receptions and dinners at future conferences.<span
style="mso-spacerun: yes"> </span>Kathie Howell reported that 172 papers
had been accepted, with 11 withdrawals as of Tuesday.<span style="mso-spacerun:
yes"> </span>The technical sessions (21 total) were also going smoothly.</span></p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal style='margin-left:.25in'>There was some subsequent
discussion regarding abstract deadlines and notification dates.<span
style="mso-spacerun: yes"> </span>More strict enforcement of the abstract
deadline would provide a better estimate of conference attendance and
requirements for hotel rooms, but any change in policy from the now accepted
practice of soft abstract deadlines would need to be announced prominently.</p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l7 level1 lfo9;
tab-stops:list .25in'><![if !supportLists]>6.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Report on Winter 2000 Spaceflight Mechanics Meeting,
Clearwater, Florida (Hall/Kluever) </b><span style='font-weight:normal'>Chris
Hall reported that the contract has been signed with the Belleview
Biltmore.<span style="mso-spacerun: yes"> </span>The meeting will occur
Jan. 23-26, 2000, with a $175 registration, and will include a Mystery Theatre
Dinner ($45/ticket).<span style="mso-spacerun: yes"> </span>Room rates
were negotiated to $110/night, which is $10 over the government per diem
allowance.<span style="mso-spacerun: yes"> </span>Craig
Kluever reported that 4 abstracts have been submitted thus far (deadline is
Sept. 15).<span style="mso-spacerun: yes"> </span>AIAA General Chair --
John Hanson; Technical Chair -- Beny Neta.</span></p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal style='margin-left:.25in'>Terry Alfriend reminded everyone
that there is a FileMaker Pro database created for the 1995 Halifax
meeting.<span style="mso-spacerun: yes"> </span>Technical Chairs are
encouraged to use it for organizing sessions, generating the printed program, etc.</p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l7 level1 lfo9;
tab-stops:list .25in'><![if !supportLists]>7.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Report on Summer 2000 Astrodynamics Conference, Denver,
Colorado (Shuster/Vallado)</b><span style='font-weight:normal'><span
style="mso-spacerun: yes"> </span>Bob Melton summarized reports
from Malcolm Shuster and Richard Holdaway (AAS and AIAA General Chairs)
resulting from the AIAA planning meeting for that conference.<span
style="mso-spacerun: yes"> </span>Astrodynamics has been allocated 15
sessions over 3.5 days (Aug. 14-17).<span style="mso-spacerun: yes">
</span>The conference will occur at the Denver Marriott Technology Center.<span
style="mso-spacerun: yes"> </span>A site meeting will occur in Feb. 2000.<span
style="mso-spacerun: yes"> </span>Dave Vallado (AAS Technical Chair)
noted that the abstract deadline is Jan. 3, 2000.<span style="mso-spacerun:
yes"> </span>Jeff Beck is the AIAA Technical Chair. </span></p>
<p class=MsoNormal><b><![if !supportEmptyParas]> <![endif]><o:p></o:p></b></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l7 level1 lfo9;
tab-stops:list .25in'><![if !supportLists]>8.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Report on Winter 2001 Spaceflight Mechanics Meeting
(Scheeres/D'Amario)</b><span style='font-weight:normal'> Lou D'Amario reported
that the meeting is set for Feb. 11-14, 2001 at the Radisson Hotel in Santa
Barbara, California.<span style="mso-spacerun: yes"> </span>AIAA General
Chair -- Bobby Williams; AIAA Technical Chair -- Lester Sackett.</span></p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l7 level1 lfo9;
tab-stops:list .25in'><![if !supportLists]>9.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Planning for Summer 2001 Astrodynamics Conference (Melton)</b><span
style='font-weight:normal'><span style="mso-spacerun: yes">
</span>Several locations were suggested, including Montreal (site for GNC that
year), Hilton Head, an island off the coast of Georgia, the coast of Maine,
Western North Carolina, Savannah, and Newport, Rhode Island.<span
style="mso-spacerun: yes"> </span>After some discussion, the committee
voted overwhelmingly in favor of Quebec City.<span style="mso-spacerun:
yes"> </span>David Spencer had already volunteered to be Technical Chair,
and Arun Misra agreed to serve as General Chair.</span><b><o:p></o:p></b></p>
<p class=MsoNormal><b><![if !supportEmptyParas]> <![endif]><o:p></o:p></b></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l7 level1 lfo9;
tab-stops:list .25in'><![if !supportLists]>10.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Discussion of meeting site for Winter 2002 (Melton)</b><span
style='font-weight:normal'><span style="mso-spacerun: yes"> </span>An
earlier email straw vote had indicated an even split regarding a return to
Breckenridge for the Winter 2002 meeting.<span style="mso-spacerun: yes">
</span>A formal vote resulted in 5 members supporting a return to Breckenridge
and 12 opposing it.<span style="mso-spacerun: yes"> </span></span><b><o:p></o:p></b></p>
<p class=MsoNormal><b><![if !supportEmptyParas]> <![endif]><o:p></o:p></b></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l7 level1 lfo9;
tab-stops:list .25in'><![if !supportLists]>11.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Breakwell Student Travel Award (Hall)</b><span
style='font-weight:normal'> Chris Hall reported that the Student Travel Award
Subcommittee received 11 applications from 4 universities.<span
style="mso-spacerun: yes"> </span>The winner for this conference is Brian
Barden, who will be presented with a formal certificate at the dinner on Tuesday
evening.<span style="mso-spacerun: yes"> </span>There was a strong<span
style="mso-spacerun: yes"> </span>consensus that we should continue to
fund only award per meeting over the next several meetings and not present the
award at the summer conference in even-numbered years (since we receive no
income from that meeting).</span></p>
<p class=MsoNormal><b><![if !supportEmptyParas]> <![endif]><o:p></o:p></b></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l7 level1 lfo9;
tab-stops:list .25in'><![if !supportLists]>12.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Dirk Brouwer Award (Bainum)</b><span style='font-weight:
normal'><span style="mso-spacerun: yes"> </span>Peter Bainum reported
that the Professional Awards Subcommittee is presently holding one nomination
(Louis Walters).<span style="mso-spacerun: yes"> </span>Nominators should
bring complete nomination packages (one page nomination statement, plus
optional supporting material) to the Winter 2000 meeting or submit them to
Bainum earlier.</span></p>
<p class=MsoNormal><b><![if !supportEmptyParas]> <![endif]><o:p></o:p></b></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l7 level1 lfo9;
tab-stops:list .25in'><![if !supportLists]>13.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Policies and Procedures (Coffey)</b><span style='font-weight:
normal'> Shannon Coffey reported that the subcommittee (Coffey, D'Amario and
Melton) would be meeting shortly and hoped to present a draft of a Policies and
Procedures Manual to the committee at the Winter 2000 meeting. </span></p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l7 level1 lfo9;
tab-stops:list .25in'><![if !supportLists]>14.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Nomination of New Members. </b><span style='font-weight:
normal'><span style="mso-spacerun: yes"> </span>Melton announced that
there would be seven openings for new members.<span style="mso-spacerun:
yes"> </span>Everyone should send nominations (including a one-page
resume) to Melton by Sept. 1.<span style="mso-spacerun: yes">
</span>Voting will be by mail ballot.</span></p>
<p class=MsoNormal><b><![if !supportEmptyParas]> <![endif]><o:p></o:p></b></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l7 level1 lfo9;
tab-stops:list .25in'><![if !supportLists]>15.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Other business<span style="mso-spacerun: yes">
</span></b><span style='font-weight:normal'>Bob Melton thanked outgoing members
Terry Alfriend, Bob Bishop, Tom Eller, Mike Hough, Kathie Howell, and Mike
Ross, and Cathy Thornton.</span></p>
<p class=MsoNormal><![if !supportEmptyParas]> <![endif]><o:p></o:p></p>
<p class=MsoNormal style='margin-left:.25in'>Felix Hoots was sworn in as the
new committee Chair.</p>
<p class=MsoNormal><b><![if !supportEmptyParas]> <![endif]><o:p></o:p></b></p>
<p class=MsoNormal style='margin-left:.25in;text-indent:-.25in;mso-list:l7 level1 lfo9;
tab-stops:list .25in'><![if !supportLists]>16.<span style='font:7.0pt "Times New Roman"'>
</span><![endif]><b>Adjournment<span style="mso-spacerun: yes"> </span></b><span
style='font-weight:normal'>The meeting adjourned at 1:40.</span></p>
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